Oct 13, 2023

Best AI Tools for Meeting Notes in 2023

Revolutionize your meeting notes with the best AI-powered note-taking software in 2023!

The Meetingnotes Team
The Meetingnotes Team
The team designing solutions for universally effective meetings.
Best AI Tools for Meeting Notes in 2023

Note taking can be a daunting task, especially when you're trying to pay attention to the meeting. It's common to get distracted and miss important details or get overwhelmed and forgo crucial points. Luckily, technological advancements in artificial intelligence (AI) have eliminated the need to take meeting notes manually, allowing meeting attendees to pay attention and give their undivided attention to the speaker. AI-powered note-taking tools and meeting productivity software enhance the overall meeting process by streamlining a number of administrative tasks like scheduling, meeting agenda creation, transcription and notetaking, and action item tracking. 

The future of AI-powered note-taking tools, meeting transcription tools, and meeting productivity software continues to rise in popularity, largely in part to consumers’ growing desires for flawless automated solutions. As demand grows and users continue to adopt, AI meeting assistants will continue to learn from user interactions and feedback, improving their output and performance over time. They will continue to make advancements, adapting to users’ preferences and meeting styles and evolve over time to deliver more personalized and effective assistance. Keep reading to learn about the top meeting note apps and how to use AI in business meetings!

The Rise of AI in Meeting Note Taking

It wasn’t that long ago when meetings required major multi-taking. Instead of focusing on the conversation at hand and engaging in the meeting, participants were responsible for taking notes, time keeping, and facilitating meetings, all while trying to remain present. Thankfully, the rise of AI in meeting note taking has allowed meeting participants to relinquish this responsibility, making it possible to stay engaged and focused during every meeting. Artificial intelligence (AI) has changed the way we meet, not only by eliminating the need to take meeting notes manually, but also by reinventing the entire meeting lifecycle. Gone are the days of worrying about menial administrative tasks. It's time to embrace AI, focus on high-level tasks, and prioritize engagement in every meeting. 


The right AI-powered note-taking tools will improve your workflow and productivity by making it easy to capture conversations, process them, and organize them. While meeting transcription tools can make it easier to analyze, transcribe, and categorize information, it's important to apply critical thinking to the final product. Understanding the capabilities and limitations of your desired meeting productivity software will ensure you get the most out of your tool so you can focus on forgo administrative tasks and engage in every meeting. Remember, you can always edit your meeting notes or transcriptions after the meeting. Letting the AI meeting note taking software do its thing during the meeting will allow you to collaborate and engage with your teammates, ensuring you don’t miss any important details. 


Essential Features for Enhanced Meeting Notes

The meeting productivity software you choose will largely depend on your unique needs. Some of you may strictly be interested in meeting transcription tools whereas others may be eager to find a more comprehensive meeting productivity software product that manages the entire meeting lifecycle. Comprehensive AI-powered note-taking tools and meeting productivity software will:  

  • Provide accurate meeting notes and transcriptions. 
  • Schedule and organize meetings with meeting participants.
  • Provide a positive user experience for each meeting attendee. 
  • Record, save, and distribute meeting notes after each meeting. 
  • Help create meeting minutes from the transcribed meeting notes. 
  • Provide a live transcription so all meeting participants can follow along. 
  • Identify action items and facilitate the delegation of tasks from the transcribed meeting notes. 
  • Offer data security so you can use it with confidence knowing your data and conversations are secure and protected. 
  • Facilitate collaborative note taking between multiple team members to prompt both collaboration and engagement. 
  • Integrate with video conferencing platforms like Teams or Zoom, or other management systems like HubSpot or Salesforce. 
  • Use advanced AI features to summarize important points and identify key takeaways that can be referenced after each meeting. 

Our Top Picks for Meeting Note Transformation

1. Fellow

Fellow is a meeting management tool with a variety of intuitive AI features including automated meeting transcriptions backed by AI. The key differentiator between Fellow and other tools is that Fellow goes beyond transcribing, reinventing the entire practice of meeting management. In addition to providing automated transcriptions, Fellow also allows users to create collaborative, fully customizable meeting agendas that can be used to keep meetings on track and organized. With Fellow, you can easily capture meeting minutes and meeting summary’s , prompt conversations, assign action items, follow up with teammates, and give and receive feedback. 

Notable features include: 

AI-generated agendas, topics, and suggested talking points.

AI meeting summaries, paired with recordings and full AI meeting transcriptions in one place. 

AI meeting assistant that takes care of recording and transcribing meetings so participants can stay focused and engaged. 


  • N/A

Fellow pricing: 

  • You can try it for free! 

G2 Rating: 4.5/5 

2. Otter.ai

Otter.ai is a meeting transcription tool that works to convert voice conversations into text. This transcription tool can identify speakers, assign speakers to text, and capture content from slides. Users will be provided with a live transcription so everyone can stay up to date and informed during the entire meeting. In addition, meeting participants can add to the live transcription, making it easy to highlight key points and ensure no details are missed. 

Notable features include: 

  • Identifying keywords and phrases. 
  • Being able to access the transcription tool on web and mobile platforms for ease of use. 
  • Automatically recording your meeting if you integrate it with Zoom, Google Meet, or Microsoft Teams.

Limitations include: 

  • Otter.ai can only be used to transcribe meetings and does not allow users to take their own meeting notes in the app. 
  • Otter.ai will occasionally get confused when multiple people are speaking, resulting in less accurate transcriptions. 

Otter.ai pricing: 

  • Basic: Free
  • Pro: $10/month per user
  • Business: $20/month per user
  • Enterprise: Contact for pricing

G2 rating: 4.0/5


3. Fireflies.ai

Fireflies.ai is one of many AI-powered note taking tools that allow users to capture real-time transcription during an audio or video call or transcribe from a meeting recording. Additionally, this tool can summarize key points, decisions, and action items that come up during the meeting. Users can comment, pin, or react to points during the live transcription process to foster alignment and remain engaged. 

Notable features include: 

  • Transcription capabilities in 40+ languages. 
  • Being able to share the transcript on common workplace platforms like Asana, Slack, or Notion. 
  • Seamless integration with multiple meeting platforms, including Microsoft Teams, Zoom, Skype, and Google Meet. 

Limitations include: 

  • CRM, Zapier, and Slack integrations are only available from the Pro plan. 
  • If the audio track or conversation is poor quality or unclear, the transcription may be inaccurate. 

Fireflies.ai pricing: 

  • Free: Free
  • Pro: $10/month per user
  • Business: $19/month per user
  • Enterprise: Contact for pricing

G2 Rating: 4.5/5 (70+ reviews)


4. Sembly AI

Sembly AI is a transcription and meeting note tool that records and transcribes meetings. In addition to transcriptions, this tool creates meeting summaries and highlights insights from every discussion in a matter of minutes. If your teammates can't attend the meeting, you can rely on Sembly to circulate meeting notes after the meeting, ensuring everyone is informed and on the same page, even if they weren’t able to attend the meeting. 

Notable features: 

  • Sembly AI works in more than 35 languages.
  • It’s available for Android and iOS apps as well as on the web.
  • Meeting notes are saved on the system, and you can always come back to them to search for keywords or attendees


  • Occasionally Sembly may fail to join or record a meeting. 
  • The transcript or meeting notes produced doesn’t always reflect the entire meeting, instead focusing only on certain parts.  

Sembly AI pricing:

  • Personal: Free
  • Professional: $10/month per user
  • Team: $20/month per user
  • Enterprise: Contact for pricing 

G2 Review: 4.3/5


5. Fathom

Fathom is an AI-powered transcription and meeting note tool that records, transcribes, and summarizes meetings. Both the recording and the transcription are instantly available as soon as each meeting ends. Users can then copy and paste the summaries and action items into Gmail, Google Docs, or a task management tool.  

Notable features:

  • Supports seven languages, including English, Spanish, and French.
  • When you highlight a portion of the call, Fathom summarizes it for you.
  • Integrates seamlessly with Microsoft Teams, Zoom, and Google Meetings.


Limited functionality with impromptu meetings.

Fathom pricing:

  • Free
  • Team Edition: $19/month per user

G2 Rating: 5/5 (1,300+ reviews)


6. ClickUp 

ClickUp is an all-in-one project management application that helps users manage the entire meeting lifecycle, helping users boost productivity and efficiency. From AI-generated meeting agenda templates, to ChatGPT prompts for team meetings, this tool offers a number of useful tools and resources that help foster alignment and boost creativity.

Notable features:

  • Real-time editing capability. 
  • Meeting document translation availability for multilingual teams. 
  • Accessible via web browser, desktop app, iOS or Android mobile app, or a Chrome extension.  
  • Seamless integration with over 1,000 work apps, including Zoom, Microsoft Teams, Google Meet, Slack, Outlook, HubSpot, and Salesforce.  



ClickUp pricing:

  • Free Forever
  • Unlimited: $7/month per user
  • Business: $12/month per user
  • Enterprise: Contact for pricing
  • ClickUp AI is available on all paid plans for $5 per Workspace member per month

G2 Rating: 4.7/5 (8,500+ reviews)


Streamlining Your Meeting Notes Workflow with AI

It's never been easier to plan, attend, or capture great meetings. With Fellow, you can use AI to build thoughtful meeting agendas, record and transcribe meetings, and keep an accurate record of discussions and decisions with AI meeting summaries. Unlike other meeting productivity tools, Fellow allows users to take a complete hands-off approach, making it possible to immerse fully in each and every meeting. Fellow’s AI meeting assistant takes care of recording and transcribing meetings so you and your teammates can stay focused and engaged and searchable transcriptions make it easy to find key discussions, decisions, and action items. 

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