Top 10 AI Meeting Assistants and Notetakers for 2026

AI meeting assistants record, transcribe, and summarize your meetings automatically — turning every call into searchable notes, action items, and follow-ups. The best ones go further: they sync to your CRM, push action items into Jira or Linear, support both bot and bot-free recording, and meet enterprise security standards like SOC 2 Type II and HIPAA.

We tested the 10 most-used AI meeting assistants for 2026, evaluating them on transcription accuracy, supported video platforms, native integrations, security and compliance, recording mode (bot vs. bot-free), pricing, and how well they handle different team sizes — from a solo user on a free plan to a 5,000-person enterprise with strict compliance requirements.

The short version: there is no single "best" AI meeting assistant for everyone. Fellow is the strongest fit for mid-sized and enterprise teams that need one secure tool for both internal and external meetings. Fathom is the strongest free option for individuals on Zoom. Otter remains the most useful for real-time transcription. Krisp is the right choice when noise cancellation matters more than note-taking. The full breakdown is below.

Best AI meeting assistant by use case

• Best overall for teams and security-conscious organizations: Fellow
• Best free option: Fathom
• Best for real-time transcription: Otter
• Best for noise cancellation: Krisp
• Best lightweight bot-free option for solo users: Jamie

How we evaluated

Each tool was scored on:

• Recording method — bot, bot-free, or both
• Platform coverage — Zoom, Google Meet, Microsoft Teams, others
• Transcription quality and supported languages
• Native integrations — particularly CRM (Salesforce, HubSpot) and project management (Jira, Linear, Asana)
• Security and compliance — SOC 2, HIPAA, GDPR, data retention controls, AI training policy
• Pricing transparency across free, team, and enterprise tiers
• G2 ratings and review volume as a proxy for user satisfaction

Pricing and feature data was verified against vendor sites in April 2026.

The 10 best AI meeting assistants for 2026

1. Fellow

Fellow is an AI meeting assistant and notetaker built with enterprise-grade security for teams and regulated organizations. It is SOC 2 Type II, HIPAA, GDPR, and GLBA compliant, offers zero data retention, and integrates with Global Relay and Smarsh for financial services archiving and supervision requirements.

Fellow supports the full meeting lifecycle — internal team meetings, 1:1s, leadership reviews, sales calls, and client meetings — across Zoom, Google Meet, Microsoft Teams, and Slack huddles. The New York Times Wirecutter named Fellow its top pick for transcribing and summarizing meetings in 2025.

Unlike most AI meeting assistants — which were built primarily for external sales calls and join meetings as a visible bot — Fellow supports two recording modes. A traditional Note Taker bot works across all platforms, and a botless desktop recording option (Mac, Windows) captures system audio and video locally without adding a visible participant to the call. Both modes are governed by the same IT admin and governance controls.

AI features:

• AI-generated action items, decisions, and key moments
• Ask Fellow chatbot for cross-meeting search and post-meeting questions
• Searchable transcripts with automatic language detection across 92 languages
• Pre-meeting briefs that surface unresolved threads from past discussions
• Custom recap templates, including methodology templates for sales (MEDDIC, SPICED) and 1:1s

Limitations to be aware of:

• The free plan is capped at 10 users and limits AI notes and recordings — small teams will likely outgrow it quickly.
• Bot-free recording requires the Fellow desktop app installed on Mac or Windows; it is not currently available on mobile or Linux.
• Salesforce and HubSpot integrations are gated behind the Business plan ($15/user/month), which can push the per-seat cost up for sales-heavy use cases.
• The product breadth (agendas, briefs, action items, integrations, AI chat, analytics) means there is more to learn than with a notes-only tool like Fathom — solo users who only want a transcription utility may find it more than they need.

Best for: Mid-sized to enterprise teams (roughly 50–5,000 employees) in tech, health-tech, finance, legal, and professional services that need one secure tool for both internal and external meetings.

Pricing: Free plan (up to 10 users) · Team: $7/user/mo · Business: $15/user/mo · Enterprise: $25/user/mo · Solo plan also available

G2 rating: 4.7 / 5 (2,200+ reviews)

2. Otter

Otter is an AI meeting assistant best known for real-time transcription. Its OtterPilot bot joins Zoom, Google Meet, and Microsoft Teams calls and produces live captions, speaker-identified transcripts, and AI-generated summaries. Otter is also widely used outside of meetings — for interviews, lectures, and audio file transcription.

AI features:

• Real-time transcription with live captions
• Speaker identification
• AI Chat for asking questions about past meetings
• Highlighting and keyword analysis
• Automatic summaries and action item assignment

Limitations:

• Otter joins meetings as a visible bot; there is no bot-free recording option.
• The free plan caps transcription at 300 minutes per month with a 30-minute per-conversation limit. The Pro plan was reduced from 6,000 to 1,200 monthly minutes in 2025 without a price cut.
• HIPAA compliance, SSO, and CRM integrations are gated to the Enterprise plan (custom pricing only).
• Transcription is available in English, French, and Spanish only — a narrow set compared to competitors.

Best for: Individuals and small teams that prioritize real-time live captions and English-language transcription on Zoom, Google Meet, or Microsoft Teams.

Pricing: Free · Pro: $8.33/user/mo (annual) · Business: $20/user/mo (annual) · Enterprise: custom

G2 rating: 4.5 / 5 (283 reviews)

3. Avoma

Avoma is a meeting intelligence platform aimed primarily at sales and customer success teams. In addition to transcription and summarization, it offers conversation intelligence features — sentiment and topic analysis, talk-time tracking, and call coaching workflows.

AI features:

• Sentiment and topic analysis
• Action item tracking
• Conversation intelligence and call scoring
• Transcription and AI-generated notes
• Analytics and reporting dashboards

Limitations:

• The free tier is limited and the conversation intelligence features (the main reason to choose Avoma) live on the higher tiers.
• The product is heavily oriented toward sales workflows; teams looking for an internal-meetings tool may find the feature set misaligned.

Best for: Sales and customer success teams that want call coaching and conversation analytics in addition to meeting notes.

Pricing: Free plan available; paid tiers scale up to enterprise pricing.

G2 rating: 4.6 / 5 (1,300+ reviews)

4. MeetGeek

MeetGeek is a lightweight AI meeting assistant that joins your Zoom, Google Meet, or Microsoft Teams calls, transcribes them, and emails the summary and highlights to participants. It is positioned as a low-friction tool for small teams that want notes delivered to their inbox without a lot of configuration.

AI features:

• Automatic recording, transcription, and summaries
• Highlights and keyword detection
• Workflow integrations (HubSpot, Salesforce, Slack, Notion via direct integrations and Zapier)
• Template-based meeting summaries
• Meeting analytics

Limitations:

• Bot-based recording only; no bot-free option.
• The product is best suited to individuals and small teams; it has fewer enterprise governance features than Fellow, Fireflies, or Otter Enterprise.

Best for: Small teams that want a low-setup notetaker that auto-distributes summaries by email.

Pricing: Free plan available; Pro plan starts at $15/user/mo.

G2 rating: 4.7 / 5 (407 reviews)

5. Fireflies.ai

Fireflies is an AI meeting assistant focused on conversation intelligence and broad integration support. Its Fred bot joins meetings across Zoom, Google Meet, Microsoft Teams, Webex, and several other platforms, and the product includes features specifically aimed at sales teams: sentiment analysis, topic tracking, and a Rules Engine for governing recording across an organization.

AI features:

• AI-powered summaries and customizable Super Summaries
• AskFred chat for querying past meetings
• Sentiment analysis and conversation intelligence
• Native Salesforce and HubSpot integration on Business plan and above
• Rules Engine for org-wide recording governance (Enterprise)

Limitations:

• Bot-based recording only.
• HIPAA compliance, SSO, custom data retention, and Private Storage are all Enterprise-only ($39/user/month, billed annually).
• The AI credits system is shared across the workspace and can run out mid-month; add-on credit purchases may be required.

Best for: Sales teams that need conversation intelligence, broad video platform support, and CRM sync, and that don't require bot-free recording.

Pricing: Free · Pro: $10/user/mo · Business: $19/user/mo · Enterprise: $39/user/mo (all billed annually)

G2 rating: 4.5 / 5 (556 reviews)

6. Fathom

Fathom is a free-forever AI meeting assistant that records and transcribes Zoom, Google Meet, and Microsoft Teams calls. It is well-regarded among solo users and small teams for the quality of its summaries and the absence of meaningful free-tier limits — unlimited recording and storage are included on the free plan. Fathom is HIPAA compliant on all plans (a blanket BAA is available), SOC 2 Type II audited, and GDPR compliant.

AI features:

• Automatic recording, transcription, and summaries
• Shareable highlight clips
• Ask Fathom for searching across past meetings
• Native CRM sync (Salesforce, HubSpot)
• AI scorecards for sales coaching

Limitations:

• Recording happens through a desktop app that must remain open; there is no mobile recording or in-person capture in the current GA experience.
• Transcripts are supported in 38 languages, fewer than Fellow's 92 or Otter's real-time multilingual offering.
• Native integration breadth is narrower than Fellow or Fireflies — fewer project management tools are supported natively.
• The free plan is generous but team-level features (admin controls, AI scorecards, advanced sharing) require the paid Team Edition.

Best for: Solo users and small teams on Zoom, Google Meet, or Teams who want a strong free notetaker and don't need extensive project management integrations.

Pricing: Free for individuals (unlimited recording) · Team Edition starts at approximately $24/user/mo

G2 rating: 5 / 5 (3,800+ reviews)

7. Supernormal

Supernormal records and transcribes Zoom, Google Meet, and Microsoft Teams meetings, with customizable templates that let teams adapt the summary format to their workflow.

AI features:

• Multi-language transcription
• Customizable templates for meeting minutes
• Slack and Google Workspace integrations
• AI-generated action items
• Auto-sharing of notes to participants

Limitations:

• Bot-based recording only.
• Smaller user base than competitors on this list, with limited public review data to corroborate vendor claims.
• The free plan is functional but the price jump to Pro ($49/month) is steep for small teams compared to Fellow Team or Fathom.

Best for: Teams that want template-driven meeting summaries and don't need extensive enterprise governance.

Pricing: Free plan; Pro plan at $49/month.

G2 rating: 4.4 / 5 (16 reviews)

8. Sembly

Sembly is an AI meeting assistant that records, transcribes, and analyzes meetings across major video platforms, with multilingual transcription and a Glance summary format that breaks meetings into discussions, decisions, and action items.

AI features:

• Automatic summaries and Glance views
• Conversation intelligence
• Multilingual transcription
• Integrations with task management tools
• Searchable transcripts

Limitations:

• Bot-based recording only.
• Smaller community and review volume on G2 (37 reviews) makes it harder to verify performance at scale.
• Enterprise governance features are less developed than Fellow, Fireflies Enterprise, or Otter Enterprise.

Best for: Multilingual teams that want structured meeting summaries with categorized outputs.

Pricing: Three paid tiers ranging from approximately $10/user/mo to $20/user/mo.

G2 rating: 4.3 / 5 (37 reviews)

9. Krisp

Krisp is not strictly an AI meeting assistant in the same category as the others on this list — it is primarily a real-time noise cancellation tool that removes background noise, echo, and sometimes localizes accents during calls. It has added meeting transcription and AI summaries as secondary features, but the core value proposition is audio quality.

AI features:

• Real-time noise cancellation
• Echo removal
• Cross-platform support (works with any video conferencing app)
• AI accent localization
• Meeting transcription and summaries (secondary feature set)

Limitations:

• The transcription and summary features are less mature than tools that lead with notes (Fellow, Fathom, Otter, Fireflies).
• Best as a complement to a dedicated notetaker, not a replacement for one.

Best for: Anyone in a noisy environment — call centers, open offices, home offices with background noise — where audio clarity is the primary concern.

Pricing: Free plan available; paid plans start at $8/month.

G2 rating: 4.8 / 5 (554 reviews)

10. Jamie AI

Jamie AI is a bot-free AI meeting assistant that captures audio locally on the user's device rather than joining the call as a visible bot. It works across any video conferencing platform — Google Meet, Zoom, Microsoft Teams, and others — and produces transcripts, summaries, and action items.

AI features:

• Bot-free recording (no visible participant in the call)
• Automatic speaker identification
• Action item and decision tracking
• Multi-language support
• Interactive AI chat for post-meeting queries

Limitations:

• No public SOC 2, HIPAA, or other enterprise compliance posture documented at the depth offered by Fellow, Fireflies, or Fathom — best suited to solo and small-team use rather than regulated industries.
• Smaller integration ecosystem than Fellow, Fireflies, or Otter.
• Premium plans start at $26/month, which is higher than Fellow Team or Fathom's free tier for users who don't specifically need bot-free recording.

Best for: Solo users who want bot-free recording and don't require enterprise security or extensive integrations.

Pricing: Free plan with basic features; premium plans from $26/month per user.

G2 rating: 4.9 / 5 (16 reviews)

Different teams have different needs. Here's how to choose based on the situation:

How the top AI meeting assistants compare

This section breaks down the most-asked-about feature differences across the seven leading tools. Items marked "Verify" reflect features where vendor documentation was not specific enough to confirm at publish time — confirm against the vendor's current product page before relying on these for a buying decision.

Recording method

• Both bot and bot-free recording: Fellow, Fathom, Fireflies, Otter
• Bot-free recording only: Jamie, Granola

Video recording

• Yes, on all paid plans: Fellow, Fireflies, Fathom, MeetGeek
• Yes, on Enterprise plan only: Otter
• No: Krisp
• Verify: Jamie

Video conferencing platform support

• Zoom, Google Meet, and Microsoft Teams: Fellow, Fireflies, Otter, Fathom, MeetGeek, Jamie
• Adds Slack huddles: Fellow

Native CRM integrations

• Native Salesforce on Business plan and above: Fellow, Fireflies
• Native HubSpot on Business plan and above: Fellow, Fireflies
• No native Salesforce or HubSpot: Jamie, Krisp

Native project management integrations

• Native two-way Jira sync (titles, assignees, due dates, automatic status transitions): Fellow
• Native Linear: Fellow
• Native Asana: Fellow
• Native ClickUp and Monday.com: Fellow
• Verify native Jira, Linear, and Asana status: Fireflies, Fathom
• No native project management integrations: MeetGeek, Jamie, Krisp, Otter

SOC 2 Type II

• Yes: Fellow, Fireflies, Otter, Fathom

HIPAA compliance

• Available on all plans (BAA): Fellow, Fathom
• Enterprise plan only: Fireflies
• Enterprise add-on: Otter

GDPR compliance

• Yes: Fellow, Fireflies, Otter, Fathom
• Verify: MeetGeek, Jamie, Krisp

Custom data retention policies

• Admin-configurable on appropriate plans: Fellow
• Enterprise plan only: Fireflies, Otter
• User-controlled deletion but not org-wide custom retention windows in public docs: Fathom
• Verify: MeetGeek, Jamie, Krisp

AI training on customer data

• Does not train AI on customer meeting data: Fellow, Fireflies, Otter
• Verify: MeetGeek, Jamie, Krisp

MCP server and Claude connector

• Anthropic-verified Claude connector and MCP server (also works with ChatGPT and Cursor): Fellow
• No native Claude connector documented: Otter, Fathom, MeetGeek, Jamie, Krisp

Cross-meeting AI chat

• Yes — Ask Fellow: Fellow
• Yes — AskFred: Fireflies
• Yes — AI Chat: Otter
• Yes — Ask Fathom: Fathom
• Yes: Jamie
• Limited: MeetGeek
• No: Krisp

Pre-meeting briefs

• Yes — automatic briefs that surface unresolved threads from past meetings: Fellow
• No documented pre-meeting brief feature: Fireflies, Otter, Fathom, MeetGeek, Jamie, Krisp

Language support for transcription

• 92 languages with automatic detection: Fellow
• 38 languages: Fathom
• English, French, and Spanish only: Otter
• Multilingual (verify exact language count): Fireflies, MeetGeek, Jamie
• Not a transcription-first tool: Krisp

Starting paid price

• Fellow: $7/user/mo (Team)
• Otter: $8.33/user/mo annual (Pro)
• Krisp: $8/mo
• Fireflies: $10/user/mo annual (Pro)
• MeetGeek: $15/user/mo (Pro)
• Fathom: ~$24/user/mo (Team Edition)
• Jamie: $26/user/mo (premium)

A note on this comparison

AI meeting assistant features change frequently. Several competitors have added or repositioned features in the past 12 months — for example, Fathom rolled out a bot-free desktop experience that was previously only available from Fellow and Jamie; Otter added HIPAA as an Enterprise add-on in mid-2025. Treat the comparison above as a snapshot for April 2026, and re-verify before making a purchasing decision.

Frequently asked questions

What is the best AI meeting assistant?

There isn't a single best tool for every team. Fellow is the strongest fit for mid-sized and enterprise teams that need one secure tool for both internal and external meetings, with SOC 2 Type II, HIPAA via BAA, both bot and bot-free recording, native CRM and Jira sync, and an Anthropic-verified Claude connector. Fathom is a strong free alternative for solo users on Zoom, Google Meet, or Teams. Otter is the leader in real-time live captions. Fireflies is a strong sales-focused choice with conversation intelligence. The right answer depends on team size, the platforms you meet on, and whether you need enterprise security.

What is the best AI meeting assistant for Google Meet?

All ten tools on this list support Google Meet. For solo users on Google Meet who want a free plan, Fathom is the strongest choice. For teams that need both bot and bot-free recording on Google Meet — including in-person and Slack huddle capture — Fellow is the strongest choice. For real-time live captions during Google Meet calls, Otter is the leader.

What is the best AI meeting assistant for Zoom?

Fathom, Otter, Fellow, and Fireflies are all strong choices for Zoom. Fellow offers Zoom Native Capture (bot-free recording through Zoom's own infrastructure) alongside its bot-based recording, and is the strongest choice for teams that need enterprise security. Otter is the strongest for live captioning on Zoom calls. Fireflies is a good fit for sales teams that want CRM sync alongside Zoom recording.

What is the best bot-free AI meeting assistant?

The bot-free AI meeting assistant category has expanded in the past year. Fellow and Jamie offer bot-free recording. Fellow is the strongest choice for teams that need both bot and bot-free options under a single governance framework with SOC 2 Type II and HIPAA. Jamie is a lighter-weight option focused on solo and small-team bot-free use.

What is the best AI meeting assistant for executives and leadership teams?

For executives juggling many meetings, the most useful features are cross-meeting search, pre-meeting briefs, and the ability to catch up on meetings missed. Fellow offers all three: Ask Fellow for cross-meeting questions ("What did the team decide about Q3 hiring?"), automatic pre-meeting briefs that surface unresolved threads from prior discussions, and admin-controlled sharing for sensitive leadership content. Otter and Fireflies also offer cross-meeting AI chat (AI Chat and AskFred respectively) without the pre-meeting brief feature.

What is the best AI meeting assistant for consultants and professional services?

Professional services firms typically need per-client data segmentation, custom retention policies (for compliance with client agreements), and CRM/PM tool sync for tracking follow-ups. Fellow's combination of admin-configurable retention, native Salesforce and HubSpot sync, native Jira and Asana integration, and SOC 2 Type II / HIPAA fits this profile. Fireflies Enterprise also fits, with stronger built-in conversation intelligence. For solo consultants, Fathom's free plan with its blanket HIPAA BAA is hard to beat on price.

What is the best AI meeting assistant for hybrid meetings?

Hybrid meetings (some participants in a room, others remote) are where bot-free recording matters most — a cloud bot can't easily capture in-room audio. Fellow and Jamie both support bot-free desktop capture that works for hybrid setups; Fellow adds the ability to capture in-person meetings via the desktop app and route action items into Jira, Linear, or Asana. Fathom's newer bot-free desktop experience also supports hybrid scenarios.

Which AI meeting notetakers integrate with Jira?

Fellow has the deepest documented native Jira integration, with two-way sync of issue titles, assignees, and due dates, automatic status transitions when action items are completed in Fellow, and the ability to import existing Jira issues into a meeting note. Most other AI meeting assistants either route to Jira via Zapier or don't offer a Jira integration at all. If native two-way Jira sync is a hard requirement, verify against the vendor's documentation before purchase.

Which AI meeting assistants are HIPAA compliant?

Fathom is HIPAA compliant on all plans, with a blanket BAA available — the lowest-friction option. Fellow is HIPAA compliant with a BAA available on appropriate plans. Fireflies and Otter both offer HIPAA compliance only on their Enterprise plans (custom pricing). For other tools on this list, HIPAA status was not clearly documented at publish time — verify directly with the vendor before processing PHI.

Which AI meeting assistants support custom data retention policies?

Fellow supports admin-configurable retention windows on appropriate plans. Fireflies offers custom data retention on its Enterprise plan. Otter supports customer-defined retention on Enterprise. Fathom supports user-controlled deletion but not custom organization-wide retention windows in its public documentation. For other tools, retention configurability was not clearly documented at publish time.

Why AI meeting assistants matter in 2026

AI meeting assistants address several common pain points of distributed work:

• Reclaiming time spent on administrative tasks. Notes, summaries, and action item tracking are pulled out of human hands.
• Catching up on missed meetings. Cross-meeting AI chat lets people ask "what did I miss" without watching the recording end-to-end.
• Reducing cognitive load. Participants can engage with the conversation instead of typing notes.
• Surfacing patterns over time. Once meeting data accumulates, AI chat features can answer questions across dozens of past calls.
• Keeping work systems aligned. Native integrations push action items into the tools where work actually happens — Jira, Linear, Asana, Salesforce, HubSpot — without manual copy-paste.

The category has matured significantly in the past 18 months. Bot-free recording, once a differentiator for one or two products, is now offered by several. Enterprise compliance posture (SOC 2, HIPAA, custom retention, AI training policies) has become table stakes for any tool used in regulated industries. The most meaningful differences between tools today are around governance, integration depth, and whether the product is designed for the full meeting lifecycle or only for external sales calls.

Choosing the right AI meeting assistant for your team

Three questions are worth answering before you pick a tool:

1. What kinds of meetings do you need to capture? If most of your meetings are external sales calls, a sales-focused tool like Fireflies or Fathom may be the best fit. If you need to capture internal 1:1s, leadership reviews, and team meetings as well, a tool built for the full meeting lifecycle (Fellow) will serve you better.
2. What are your security and compliance requirements? Regulated industries (healthcare, finance, legal) and most enterprise IT departments will require SOC 2 Type II at minimum, often HIPAA, and increasingly custom data retention controls and a clear AI training policy. Fellow, Fathom, Fireflies Enterprise, and Otter Enterprise all meet most of these requirements; the differences are in plan availability and friction.
3. What does your team's tool stack look like? If your team lives in Jira and Linear, native two-way sync matters and currently favors Fellow. If your team lives in Salesforce and HubSpot, multiple tools can sync there — Fellow, Fireflies, Fathom, and Otter Enterprise all support both. If you query your meeting notes from inside Claude, ChatGPT, or Cursor, the MCP server and Claude connector matter and currently favor Fellow.

For most mid-sized to enterprise teams that need one tool for both internal and external meetings, Fellow is the strongest starting point. For individual users and small teams that primarily need a free notetaker, Fathom is hard to beat. For real-time live captioning, Otter remains the leader. For sales-focused conversation intelligence, Fireflies is the most mature option.