The Best AI Tools and Meeting Assistants of 2023

Did you know that AI tools and meeting assistants may be exactly what you need to take your productivity to the next level? Both AI tools and meeting assistants enhance the overall meeting experience by streamlining various aspects of the meeting process like scheduling, meeting agenda creation, transcriptions and note taking, and action item tracking. Collectively, these streamlined processes enhance efficiency, boost productivity, and facilitate more engaging and actionable conversations. Despite the undeniable benefits of integrating AI into your meeting workflow, it may feel overwhelming, especially if you aren’t sure where to start. In this article we’ll dive into everything you need to know including an overview of the best AI tools and meeting assistants of 2023. 

Understanding Meeting AI Tools

Meeting AI tools are programs or systems that leverage artificial intelligence to streamline processes and enhance various aspects of meetings by automating tasks, providing real-time updates, and assisting with decision making. Examples of AI tools and meeting assistants include speech recognition and transcription tools, meeting schedulers, virtual meeting assistants, real-time language translation, automated agenda creation, meeting analytics, AI powered chatbots, voice assistant integration, and so much more. Understanding which AI tool or meeting assistant to choose will largely depend on what you intend to use the tool for. Many tools serve different needs however, some serve a variety of purposes. 

Why AI Tools Matter in 2023

AI tools for meetings have become increasingly popular in recent years as they address many of the common pain points that come with hosting effective meetings in 2023. As organizations continue to seek ways to host more engaging, efficient meetings, advancements in AI have proven to be beneficial. Benefits include consistency in administrative tasks like transcribing and scheduling, enhanced accessibility, productivity, and time efficiency, reduced cognitive load, data-driven decision making, and cost savings.

Top AI Tools for Meetings in 2023

1. Fellow

Fellow is a meeting management platform with a variety of intuitive features that help you take your meetings to new heights. The key differentiator between Fellow and other meeting assistants is that Fellow reinvents the entire practice of meeting management, making it a seamless process from start to finish. In addition to being able to create collaborative, fully customizable meeting agendas, capture meeting minutes, prompt conversations, assign action items, and follow up with teammates, Fellow also leverages AI to take care of meeting transcriptions. Fellow's AI Meeting Assistant takes care of recording and transcribing meetings so you and your teammates can stay focused and engaged during every meeting. Searchable transcriptions make it easy to find key discussions, decisions, and action items to share with relevant stakeholders when the time is right. 

G2 rating: 4.7/5

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2. Otter

Otter is an AI meeting assistant app that leverages artificial intelligence to transcribe

audio recordings into accurate transcripts. While predominantly used in meetings, Otter can also be used during interviews and lectures.

AI features include: 

• Speaker identification 
• Real-time transcription
• Voice command control
• Collaboration and sharing 
• Highlighting of key points 
• Integration with other tools
• Search and keyword analysis 

Otter has a variety of plans starting at a free plan and extending to an enterprise plan. It's important to note that you can save up to 51% when you commit to a yearly plan. 

G2 rating: 4.5

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3. Avoma

Avoma is a meeting intelligence platform that leverages artificial intelligence to identify areas in which you can improve during your meetings. These insights can then be used to improve productivity, collaboration, and decision making through a variety of functions including transcription automation, sentiment and topic analysis, conversation intelligence, analytics and reporting, and much more. 

AI features include: 

• Sentiment analysis 
• Action item tracking
• Analytics and reporting 
• Conversation intelligence 
• Topic and keyword analysis 
• Transcription and note-taking  
• Integration with customer relationship management (CRM) and collaboration tools 

With Avoma, you can choose from one of five plans including a free plan and an enterprise plan for premium use.

G2 rating: 4.6/5

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4. MeetGeek

MeetGeek is a meeting integration that can be integrated into your video conferencing tool to record, transcribe, and distribute meeting highlights to meeting participants. MeetGeek integrates seamlessly with your calendar and will automatically join your Zoom, Google Meet, or Microsoft Teams meetings. Meeting notes and summaries will then be generated automatically and sent to your inbox promptly when the meeting finishes.

AI features include: 

• Meeting insights
• Automatic summaries 
• Workflow and integrations 
• Auto recording and transcription 
• Highlights and keyword detection

MeetGeek has a variety of plans and pricing that cater to everyone. If you're just getting started, you can opt for the free plan; if you're looking for something more robust, you can upgrade to the pro plan for $15/ month per user. Learn more about what plan is right for you. 

G2 rating: 4.7/5

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5. Fireflies.ai

Fireflies.ai is a meeting assistant app that allows you to transcribe your meetings. In addition to its transcription capabilities, Fireflies.ai can also be leveraged to derive meeting insights, making it possible to streamline meeting workflows and improve collaboration. 

AI features include: 

• Action tem detection 
• Analytics and insights 
• Searchable transcripts 
• Real-time transcription
• Integration with productivity tools 
• Intelligent highlights and summaries 
• Speaker identification and timestamps 

Fireflies.ai plans range from a free plan for beginners to a business plan that is priced at $19/month per user.

G2 rating: 4.5

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6. Fathom

Fathom is a Zoom integration that can be used to record, transcribe, and highlight key moments from your meetings. This tool is especially useful if you're eager to step away from manual note taking to focus on the conversation. The best part about Fathom is that it's free to use and easy to set up. You can get started with your free meeting assistant in a matter of minutes. 

AI features include: 

• Automatic summaries 
• Transcription and note-taking 

G2 rating: 5/5

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7. Supernormal

Supernormal is a meeting assistant app that can be used to transcribe your Google Meet, Zoom, and Microsoft Teams meetings. The best part? The transcription can be done in multiple languages. When using Supernormal, you can choose to automatically integrate it into every meeting or invite the bot to join your meetings when appropriate. 

AI features include: 

• Multi-language transcription 
• Slack and Google integrations    
• Auto-sharing of notes to participants 

Supernormal offers a “free forever plan” or a pro plan for $49/month.

G2 rating: 4.4/5

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8. Sembly

Sembly is an AI meeting assistant that transcribes and analyzes meetings, making it possible for you to gather detailed meetings notes as well as actionable insights. Sembly automatically joins your meetings with no required downloads or installs. Simply sync Sembly with your calendar and it will automatically join your next meeting and get to work. 

• AI features include: 
• Automatic summaries 
• Conversation intelligence 
• Integration with other tools
• Transcription and note-taking 

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You can choose from one of three paid plans ranging from $10/month to $20/month. 

G2 rating: 4.3/5

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9. Krisp

Krisp.ai is a noise-canceling tool designed to enhance digital communication quality by using deep neural networks to eliminate background noise in real-time audio. Krisp.ai works seamlessly across various communication platforms, ensuring that users—whether professionals working remotely, content creators, or everyday communicators—experience crystal clear sound quality.

AI features include: 

• Noise-cancellation
• Echo-removal
• Real-time-processing
• Cross-platform

Krisp offers different plans starting at $8/month. 

G2 rating: N/A

How to Choose the Right AI Tool

1. Define your Objective

The first step to choosing the right AI tool is defining your objective. What problem are you trying to solve? What outcomes are you hoping to achieve with the use of AI? 

2. Assess Your Needs 

After you’ve gotten clear on your goals,  it's time to look inward. Take the time to dive into your internal processes and workflows. What pain points are you experiencing? How can AI provide value? 

3. Do Your Research 

After you’ve defined your objectives and accessed your needs, it's time to do your research. Set some time aside to look into various options. It's important to refrain from choosing the first tool that comes to mind and instead choose a tool that aligns with your objectives and needs. 

4. Check Compatibility 

Before you make the final call, it's important to ensure the AI tool you're choosing will integrate smoothly with your existing systems and software. Ensuring the AI tool you’ve got your eye on is compatible with your current tech stack is crucial. 

Future Trends in AI Meeting Assistants: Will AI meeting assistants continue to improve?  

As consumer trends continue to demand innovative solutions, technological advancements in AI have no choice but to adapt and keep up. As AI technologies advance and organizations continue to invest more heavily in AI-driven solutions, meeting assistants will become more sophisticated in crucial tasks like agenda creation, transcription, action item tracking, and natural language processing. Is your organization prepared to harness the power of AI as it continues to evolve?

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