Best 11 AI Meeting Manager Tools for 2024

AI is revolutionizing the way we work by streamlining internal communications and eliminating the need to spend valuable time on administrative tasks. Gone are the days of transcribing meetings by hand and sending back and forth emails in search of the perfect meeting time. With the right AI meeting manager, you will be able to simplify the entire meeting lifecycle, taking extra tasks off your plate and adding valuable time back into your calendar.

If your meeting management process could use some work, it may be time to start implementing smart meeting solutions into your workflow. Whether you're interested in automated meeting assistance or enhancing meeting efficiency with the right AI meeting manager, this article is for you! Keep reading to discover how meeting productivity software can enhance your meeting efficiency in 2024! 

Understanding AI Meeting Managers

AI meeting managers are virtual meeting assistants that provide automated meeting assistance powered by artificial intelligence (AI). Managing various administrative tasks within the meeting lifecycle including meeting scheduling and coordination, agenda recommendations and creation, attendee and guest management, note-taking and transcriptions, action item tracking and follows ups, and insights and analytics, there is no doubt that integrating the right AI meeting manager into your workflow will provide a myriad of benefits. 

These smart meeting solutions intend to decrease the number of administrative tasks that fall on the meeting facilitators plate, allowing managers to free up time in their schedules, and allocate time to high value tasks that yield greater results. By automating administrative tasks, streamlining meeting operations, and optimizing meeting-related communication, these smart meeting solutions can help improve operational efficiency and foster stronger workplace connections. 

Core functionalities of meeting productivity software include: 

• Calendar integration 
• Automated scheduling 
• Meeting template support 
• Collaborative agenda building 
• Meeting reminder notifications 
• Real-time note taking and editing 
• Real-time feedback and analytics 
• Encryption and compliance controls
• Comprehensive transcription services 
• Seamless integration with video conferencing software 

How AI Meeting Managers Enhance Meeting Productivity

AI meeting managers play a crucial role in enhancing meeting productivity by leveraging artificial intelligence to streamline and enhance several administrative tasks within the meeting lifecycle. Features such as automated scheduling, smart agenda creation, action item tracking, automatic meeting notes, transcriptions, summaries, security and compliance monitoring, post-meeting analytics, and data-driven insights for continuous improvement are all available with the right AI meeting manager. 

Fellow is an all-encompassing AI powered meeting manager that enhances meeting efficiency and team management with a suite of intuitive features that streamline several functions within the meeting lifecycle. As your one-stop shop for meeting agendas, action items, and feedback, Fellow makes it possible to build better meeting habits and run more effective meetings with collaborative meeting agendas, real-time note taking, and time-saving templates. Interested in learning more about how Fellow can help you and your teammates enhance meeting productivity through collaborative meeting agendas, and pristine record keeping? Book a demo today! 

Top AI meeting manager tools

1. Fellow

Fellow is an all-in-one meeting management tool that manages the meeting lifecycle in its entirety. With a variety of intuitive features including meeting agenda ideation, creation, and templates, meeting invite management, automatic meeting notes, transcriptions, and summaries, action item detection and tracking, Fellow is an obvious choice for managers that are eager to offload unnecessary administrative duties that come with meeting management. Additionally, Fellow empowers teams to streamline communication through collaborative meeting agendas, real-time feedback, meeting reminders, and action-item tracking. With one easy-t0-use tool, you can assign clear action items and takeaways at the end of each meeting and centralize action items from different meetings in one personal to-do list. 

For small teams, you can leverage Fellow for free, or you can upgrade to the Pro Plan for $7/ user/ month if you have a team of 25 or less. For larger teams, you can opt for the Business Plan, or Enterprise Plan that is priced based on your unique requirements. 

2. Notta

Notta is an ai-powered meeting manager that streamlines meeting management for sales professionals. Notta can record meetings, automatically take meeting notes, transcribe, and create comprehensive meeting summaries in a matter of minutes, simplifying your workflows, and putting time back in your sales rep’s calendars. You can also connect Notta to your calendar to automatically identify conflicts, and schedule meetings at optimal times. 

Notta has three plans to choose from including the Basic Plan that is free for 120 minutes or less of meeting time, the Pro Plan that is priced at $8.25/ month, or the Business Plan that is $44/ month. 

3. Otter.ai

Otter.ai is an ai-powered meeting assistant that focuses on transcription and note-taking. Unlike Fellow, Otter.ai does not support the meeting lifecycle in its entirety and instead integrates directly with Microsoft Teams, Zoom, and Google Meet, to record and transcribe meetings. The best part about Otter.ai is that all meeting participants will automatically receive a meeting summary via email as soon as the meeting finishes. Users can also search for keywords and phrases from each transcript, making data retrieval a breeze. Additional features include speaker identification, real-time transcription, voice command control, collaboration and sharing functionality, integration with project management tools, and search and keyword analysis. 

Otter.ai has four plans that range from a Basic Plan that is free for one license and extends to an Enterprise Plan for teams of 25+. It's important to note that this plan is quoted on a case by case basis, and you must contact Otter.ai directly for a quote. 

4. MeekGeek

MeetGeek is a meeting manager with a wide range of functionality including providing meeting transcriptions, summaries, and transcribing audio. An additional feature that sets MeetGeek apart from other meeting manager tools is the insights that can be derived when using the tool. These analytics can be used to shape future interactions and make more informed decisions. 

Like Otter.ai, MeetGeek offers four plans starting with a Free Plan that offers only 5 hours of transcriptions per month, and extending to an Enterprise Plan that is $59/ user/ month and includes unlimited transcription time. 

5. Fathom

Fathom is a meeting assistant that leverages artificial intelligence to record meetings across your video conferencing software of choice including Google Meet, Zoom, and Microsoft Teams. In addition to transcribing and summarizing your meetings, this ai-powered meeting manager can also seamlessly be integrated into your productivity software of choice including CRMs like Asana, Salesforce Notion, and Google Docs. 

Fathom is free to use for individuals however, if you plan to integrate Fathom company-wide, you will need to invest in a paid subscription that is priced at $19/ user/ month. 

6. Fireflies.ai

Like other meeting managers like Fathom, MeekGeek, or Otter.ai, Fireflies.ai is primarily used to capture meeting summaries and transcripts. Backed by artificial intelligence, this meeting manager captures real-time transcriptions and compact meeting summaries with key points, and action items, making it an excellent tool if you're looking for a simple transcription service to integrate with you video conferencing tool of choice. Features include action item detection, analytics and insights, searchable transcripts, real-time transcription, integration with productivity tools, intelligent highlights and summaries, and speaker identification and timestamps. 

Fireflies.ai has a tiered pricing structure starting with a Free Plan and extending to an Enterprise Plan that is priced based on your unique needs. 

7. TL;DV

tl;dv is a meeting manager that specializes in recording, transcribing, and highlighting online meetings. This AI meeting manager is primarily used for recording meetings, allowing users to spend less time in meetings and more time focusing on high-value tasks. It's important to note that tl;dv is an AI-powered meeting recorder that was built to be used in tandem with video conferencing software including Zoom and Google Meet. This GPT-powered smart meeting solution can be used with Zoom or Google Meet to record, transcribe, highlight, and share online meetings in a matter of minutes. 

You can choose from one of three plans including a Free Plan for small teams and individuals or a Pro Plan for $20/month per recording user for more advanced features. 

8. Sembly.ai

Sembly.ai is an AI meeting manager that leverages AI to transcribe and analyze meetings, making it possible for users to capture detailed meeting notes as well as actionable insights. Unlike other tools, Sembly automatically joins your meetings with no required downloads or installs. Simply sync Sembly with your calendar and this meeting manager will automatically join your next meeting and get to work. Features include automatic summaries, conversation intelligence, integration with project management tools, and ai-powered transcription and note taking capabilities. 

If you're just getting started, you can opt for the Beginner Plan at no cost. For additional functionality, you can choose from one of three paid plans ranging from $10/month to $20/month. 

9. Equal Time

Unlike other meeting managers, Equal Time provides users with the ability to track meeting attendance and participation. This tool can be used to identify the most active participants in each meeting, determine which participants are most likely to engage in conversation, and identify where the conversation breaks down. Additional features that make this tool a favorable choice include speaker recognition, real-time feedback and analytics, meeting attendance tracking, meeting archives, and searchable transcripts. 

If you're looking for a meeting manager that will help you transform your culture with more inclusive meetings, Equal Time may be the meeting manager for you! Equal time offers three plans to choose from including Equal Time Premium priced at $18/ per month, Equal Time Team priced at $79/ per month, and the Company License program that is priced on a case-by-case basis. 

10. AI Meeting Manager

AI meeting manager is a meeting management tool that translates real-time language and supports multilingual conferencing. In addition to converting spoken word to comprehensive transcriptions, AI Meeting Manager supports subtitles, different font sizes, and colors, making it easy to keep information organized. Additional features include scheduling and editing capabilities. AI Meeting Manager offers a free download for Windows, meaning you can get started with this AI meeting manager at no additional cost! 

11. Beenote.io

Beenote.io is an AI meeting manager that empowers executives and teams to host impactful meetings. With Beenote.io, you can organize and hold efficient meetings as well as follow up on tasks that are necessary to achieve shared objectives meaning you can hold your teammates accountable even after your meetings finish. Like other smart meeting solutions on this list, Beenote.io also enables users to capture automatic meeting notes and transcriptions so you don’t have to worry about assigning a notetaker or transcribing your next meeting. Beenote.io offers flexible plans and pricing, encouraging users to build a plan that speaks to their needs.

Leverage AI technology in meetings today 

It's no secret that the benefits of AI meeting managers and smart meeting solutions are second to none. While the benefits are bountiful, it's important to be mindful of which meeting productivity software you choose. The AI meeting manager that you choose to integrate into your tech stack will largely depend on your unique needs and requirements. You will want to make sure that the smart meeting solutions you choose align with your goals and objectives. Choosing an AI meeting manager that aligns with your goals and objectives will ensure you and your team can effectively use your AI meeting manager of choice to yield effective results. Ready to get started? Review this article before choosing the perfect AI meeting manager! For additional tips and tricks, don’t forget to check out the MeetingNotes blog at www.meetingnotes.com!