6 Best AI Meeting Recorder Tools

In a work environment that continues to favor remote and hybrid work models, meetings are crucial. Not only do meetings serve as a cornerstone for collaboration and connectivity, but they can also be a source of frustration.

If you’re a working professional, chances are you’ve experienced the struggle of keeping up with notetaking, missing important details, or failing to hit deadlines because your action items weren’t recorded properly. Luckily, AI meeting recorders have risen in popularity, providing meeting goers with comprehensive solutions that simplify note taking, capture crucial insights, and drive more productive meetings.

By harnessing the power of artificial intelligence, AI meeting recorder tools provide transformative meeting experiences, making them more efficient, insightful and action oriented.

In this article, we’ll explore the role of AI in enhancing meeting productivity, diving into how you can leverage voice recognition software and AI-powered meeting solutions to enhance meeting efficiency. Choosing the best AI productivity tools is just the start, we’re going to teach you how to integrate AI technology in meetings to drive actionable results! 

Why AI Meeting Recorders are Game-Changers

Not only do you run the risk of errors and omissions with manual note taking, but it can also be incredibly taxing If you or your teammates are responsible for capturing manual meeting recordings, it will be nearly impossible to engage in the conversation. In addition to limiting your ability to focus and engage, manually recording your meetings also dilutes your resources. You could be using AI to capture comprehensive recordings and spend your time on more strategic tasks.  

By leveraging an AI meeting recorder in real-time to transcribe your meetings, you can ensure your capturing comprehensive meeting recordings without diluting your resources. Additionally, AI meeting recorders boast a suite of intuitive tools like keyword identification, speaker attribution, and summarization, making it quick and easy to extract valuable insights from every meeting. The ability to search, annotate, and share transcripts also facilitates seamless collaboration and accountability, enhancing meeting efficiency and ensuring action items don’t fall through the cracks. 

How AI Meeting Recorders Work

AI meeting recorders work by leveraging artificial intelligence technology including voice recognition and natural language processing to accurately capture and transcribe spoken work into text. Voice recognition algorithms work by analyzing audio input from meetings, identifying individual speakers, and converting their speech into text in real-time.

Natural language processing then processes the text, parsing it for meaning, sentiment, and context. NLP can be used to identify keywords, phrases, distinguish between features, summarize, and categorize content. By combining voice recognition and natural language processing, AI meeting recorders can be used to capture, organize, and extract valuable insights from every meeting.

6 Best AI Meeting Recording Tools  

1. Fellow 

Fellow is the only all-in-one AI meeting transcription and management software for remote and hybrid teams, providing an all-encompassing solution to meeting management and workplace productivity.

Fellow integrates seamlessly into your meeting workflow with calendar and video conferencing integrations and desktop and mobile apps so you can source meeting notes, track action items, and record important decisions efficiently. Unlike other AI meeting recorder tools, Fellow goes beyond producing AI meeting notes, reinventing the entire practice of meeting management.

From preparing your weekly meetings to accessing video calls – Fellow centralizes the entire meeting workflow into one functional hub, so everything is in one place, even when your team isn’t. Learn more about Fellow’s AI Meeting Copilot. Get started for FREE!  

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G2 Rating: 4.7/5

G2 User Review:

“I love that it keeps track of agenda/notes/action items for each one of my clients in their own stream. I can keep up with what we talked about, what I need to do and what I need to follow-up on with them at our next meeting without having a bunch of sticky notes all over my desk. I use Fellow every single day in my work, and it has made me much more detail oriented and focused.”

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2. Sembly

Sembly AI is an AI meeting recorder that leverages AI to transcribe and analyze meetings, allowing users to boost meeting efficiency while taking comprehensive meeting notes. This voice recognition software aims to serve a single purpose, providing users with automatic summaries, conversation intelligence, and transcription and note-taking services. Prices range from $10/month to $20/month for advanced functionality or if you're just getting started, you can opt for the Beginner Plan at no cost. 

G2 Rating: 4.5/5

G2 User Review: 

“Sembly is very easy to use. Once integrated with your calendar, Sembly will plan to join each meeting you have scheduled, plus you can add Sembly to an ad-hoc meeting via a link. Sembly also allows for importing of audio files from meetings (such as from Zoom downloads) in case a meeting is missing. I have between 3 and 9 meetings daily, and Sembly joins on almost every single one. There is the option to tell Sembly not to join a meeting, or never join a particular standing meeting. This is great for our Friday "Happy Hour" meetings that I don't need a recording of.``

3. Supernormal

Looking for an automated meeting transcription tool that allows you and your teammates to stay focused and engaged during every meeting? Supernormal is an AI meeting recorder that can be used to seamlessly transcribe your Google Meet, Zoom, and Microsoft Teams meetings. The best part? The transcription can be done in multiple languages.

When using Supernormal, you can choose to automatically integrate it into every meeting or invite the bot to join your meetings when appropriate. To get started, Supernormal has a simple pricing structure, offering a “Free Forever Plan” or a pro plan for $49/month. This productivity tool is best if you're looking for a simple solution to note taking.

G2 Rating: 4.4/5

G2 User Review: “Performs really well and captures everything I need in a way that is organized. It even creates a to-do list and assigns tasks to meeting participants. I've enjoyed it far more than when I was paying for otter.ai, and this is free!”

4. Otter.ai

Otter.ai is a technology platform that leverages text-to-speech AI to write automatic meeting notes with real-time transcription, recorded audio, automated slide capture, and automated meeting summaries.

The software also shows captions for live speakers and generates written transcriptions of the speeches. Users can use Otter as an AI meeting assistant that records audio, writes notes, automatically captures slides, and generates summaries to turn meetings into actions. Pricing for Otter ranges from a Free plan for users that are just getting started to an Enterprise plan for large organizations that is priced on a case-by-case basis. 

G2 Rating: 4.2/5

G2 User Review: 

“The most incredible system I utilize every single day, multiple times a day, is the AI chat function. When I am in meetings, I can have Otter read back all of the main points of discussion in real time and give me high-level breakdowns and full action item lists with assignees. It also is great because if I have conflicting meetings, I can send Otter into one and have it take notes for me and give me the overview, letting me know if I was mentioned or if there is anything I need to follow up on.”

5. Fireflies.ai

Looking for another meeting transcription or note taking tool? Fireflies.ai is a meeting assistant app that allows users to seamlessly transcribe every meeting. In addition to transcriptions, Fireflies.ai can also be leveraged to derive meeting insights, making it possible to streamline meeting workflows, improve collaboration, and boost productivity.

Additional functionality includes action item detection, analytics and insights, searchable transcripts, real-time transcriptions, integration with productivity tools, intelligent highlights and summaries, and speaker identification and timestamps. Plans range from a Free Plan for beginners to a Business Plan that is priced at $19/month per user. The plan you choose will depend on the functionality you desire.

G2 Rating: 4.7/5

G2 User Review: 

“I love how I can have Fireflies.ai join any of my meetings and summarize them so completely. I also appreciate that I can upload a recording from a meeting and get the same useful features as if Fireflies had recorded it directly. I use it for nearly every meeting I participate in to help make sure that I don't miss a thing. One of the most useful features, in addition to summarizing the meeting, is the action item list that the system generates. All of these powerful features without the need for users to have much technical expertise means that it's been easy to integrate across the organization and easy to implement for each user.”

6. MeetGeek

MeetGeek is a meeting transcription software solution that can be integrated into your video conferencing tool of choice to automatically record, transcribe, and distribute meeting highlights to meeting participants. MeetGeek integrates seamlessly with your calendar and will automatically join your Zoom, Google Meet, or Microsoft Teams meetings, making it quick and easy to automatically transcribe every conversation.

Additional features include meeting insights and analytics, auto recordings and transcriptions, highlights, and keyword detection, and more. If you're just getting started, you can opt for the Free Plan; if you're looking for something more robust, you can upgrade to the Pro Plan for $15/ month per user.

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G2 Rating: 4.7/5

G2 User Review: 

“I like that the MeetGeek ai can take all of the talking points in a meeting and provide a structured narrative and flow of how the meeting went along with follow up or next steps and a summary. It helps that it sends out the notes to everyone in the meeting and allows them to review the information and share it with others that might not have been present but need the discussion points for other conversations.”

Best Practices for Implementing AI Meeting Recorders

1. Set clear objectives

When implementing AI meeting recorders, it's important to get started by defining specific goals and objectives. Examples include improving meeting efficiency, enhancing collaboration, and facilitating knowledge sharing. 

2. Choose the right AI meeting recorder 

Before selecting and implementing AI tools it's important to evaluate your options. In addition to determining whether the AI meeting recorder suits your organization's unique needs and requirements it’s important to consider integration capabilities, pricing, features, and the user experience. 

3. Promote adoption and usage 

To ensure effective implementation, it's important to promote widespread adoption and use of your AI meeting recorder of choice. To get started, consider highlighting how AI meeting recorders save time, boost productivity, and promote more efficient meetings. 

4. Provide training and support 

To ensure your teammates know how to use the AI meeting recorder effectively, it's important to provide training and support. Consider providing resources such as user manuals, tutorials, and support channels to help users troubleshoot. If the meeting recorder tool is difficult to use and your teammates don’t receive support, they won't be inclined to integrate it into their everyday meeting practices. 

5. Monitor and evaluate performance 

Like any major change, it's important to keep an open mindset. This means monitoring how things are going, evaluating performance, and making changes if necessary. To address issues promptly, and implement positive change, consider gathering user feedback. 

6. Integrate the AI meeting recorder with existing workflows 

Integrating your AI meeting recorder of choice into your existing workflows and tech stacks such as communication tools or project management software will ensure ease of use and maximize the benefits of your AI meeting recorder. 

Are you ready to enhance meeting efficiency?

While other meeting recorder tools may excel in specific areas such as transcription or note-taking, Fellow offers a comprehensive solution that addresses the entire meeting lifecycle—from agenda creation to action item tracking and meeting analysis. By prioritizing collaboration, organization, and actionable insights, Fellow empowers teams to optimize their meeting productivity, foster better communication, and drive meaningful outcomes.