8 of The Best AI Task Management Tools for 2024: Transforming Team Productivity and Efficiency

Explore how AI task management tools can skyrocket your team's productivity in 2024.

The Meetingnotes Team
April 15, 2024

In an ever-changing digital landscape that continues to demand innovation and progress, embracing artificial intelligence in task management is a must. Where to-do lists are heavily populated, meeting requests never end, and chat messages flow freely, the importance of AI tools in enhancing team productivity should not be understated. AI task management tools play a pivotal role in enhancing team productivity by automating repetitive tasks, streamlining workflows, and providing valuable insights. Additionally, leveraging artificial intelligence in task management allows teammates to free up their schedules, making more time for high value tasks, leading to enhanced efficiency and productivity. In this article, we’ll cover everything you need to know about artificial intelligence in business including how to use AI for productivity and automated task management, and the top AI task management tools in the market for 2024. 


How AI Task Management Tools Work

AI task management tools work by enhancing task management with machine learning, natural language processing, user behaviors analysis, and automation of routine tasks. Collectively these features work in tandem to automate, enhance, and streamline various aspects of the task management process to make organization, collaboration, and prioritization a breeze. At its most basic level, AI task management tools are used to help individuals, teams, or organizations stay organized. 


In addition, AI task management tools play a pivotal role in enhancing productivity by improving decision-making with predictive analytics that offer insights into potential bottlenecks, resource requirements, and project timelines. These insights in tandem with historical data and patterns can be used to predict challenges, allowing organizations to allocate resources more effectively and plan for optimal outcomes. Afterall, the key to sustaining long term success is prioritizing tasks and time management. Additional benefits of automation and predictive analytics include: 

  • Cost savings 
  • Risk mitigation 
  • Strategic planning 
  • Increased efficiency 
  • Improved scalability 
  • Resource optimization 
  • Enhanced productivity 
  • Informed decision-making 


Top AI Task Management Tools in the Market

1. Fellow

Fellow is an all-encompassing meeting management solution that strives to help users drive engagement and productivity by building better meeting habits before, during, and after every meeting. Unlike other task management tools on this list, Fellow offers an all-encompassing solution, allowing users to prioritize task management in addition to meeting management. As your one-stop shop for meeting agendas, action items, and feedback, Fellow helps streamline personal task management, allowing you to focus on tasks that matter most, and automate the rest. 


By streamlining meetings with collaborative meeting agendas, centralizing action items from different meetings into one personal to-do list, assigning clear action items and takeaways at the end of each meeting, and seamlessly keeping track of work interactions and feedback over time, you can rest easy knowing you’ve effectively leveraged artificial intelligence to prioritize efficient task management. 




2. Todoist

If you're a scatter-brain that struggles to prioritize and focus on tasks, Todoist may be the task management tool for you. Todoist is a task management tool that empowers users to prioritize focus and clarity through a suite of features including scheduled tasks, personalized task views, subtasks, shared tasks, sub-projects, recurring tasks, labels, notifications, priority tasks, and more. With Todoist, you can simplify task management in one place, making it a superior choice if you're looking for a seamless solution that fosters clarity. 


Prices and plans vary depending on your needs however it's important to note that you can start with a free trial or a free plan. For additional functionality, you can upgrade to a plan with more robust features. 



3. Trello

If you're frequently involved in project management, chances are you’ve heard of Trello. Trello is a visual collaboration tool that empowers users to manage projects, workflows, and personal tasks. What many professionals fail to realize is that Trello is just as valuable for personal task management as it is for project management. Trello's boards, lists, and cards make it easy for users to organize and prioritize projects and tasks, making it easy to focus on short-term goals without getting sidetracked by less pressing tasks.


Trello offers a variety of plans at different price points so you can choose the plan that best suits your task management needs. Starting at just $0/month for individuals or teams looking to organize any project and extending to $17.50/month for enterprises, Trello offers plans that cater to everyone. 


4. Asana

Asana is a comprehensive project management tool that makes task management a breeze. With Asana’s web and mobile application, you can visualize project progress, keep projects organized, track individual tasks, and plan sprints. Additionally, you can leverage Asana to automate your workflows, allowing you to put tasks like assigning work, setting due dates, and managing intakes on autopilot. 


You can access Asana’s features for free with the basic plan, opt for the premium plan that unlocks additional features for $10.99/month, or provide your entire organization with access through Asana’s business plan, which is $24.99 monthly per user.



5. Week Plan

Task management can be incredibly difficult, even more so if you don’t have the proper set of task management tools behind you. Week Plan is a priority planner used by busy professionals to prioritize their time and make effective use of every minute. Designed to help users take control of their calendars by identifying different roles, defining objectives, and tracking time incurred, Week Plan is an excellent AI-driven task planning resource that will help you make the most out of your time. 


Week Plan offers a variety of plans at different price points, making it possible for anyone regardless of their budget to leverage this AI-driven task planning resource to take control of their time. Each plan comes with a free 7-day trial so you can test out your favorite features and functions before committing to a paid plan. 

Week Plan


6. ClickUp

Looking for a way to take your productivity to the next level? ClickUp is an all-in-one productivity tool built to help users stay focused and organized, making it a superior choice for task management. With ClickUp’s personal management organization tool, you can plan, track, and collaborate on any project, build the perfect workflow for you and your team, create marketing campaigns, and manage development sprints. 


ClickUp offers individual and team plans, with a plan for personal use that is completely free, as well as a plan for small teams that is $9/month, a business plan for $19/month, a business plus plan for $29/month, and an enterprise plan that is priced according to your organization.



7. Google Task

Google Task is a free task management or personal management tool that helps users create simple to-do lists, set due dates and reminders, and organize tasks into different lists, making it a superior choice for task management. The benefit of using Google Tasks to stay on track is having the ability to integrate Google Tasks with other Google products, making it easy to create tasks that arise from emails or schedule tasks based on a specific date or time as specified in your calendar. As stated above, Google Task is completely free and can be accessed through the web application or through the Google Tasks mobile app for iOS and Android. If you're an avid G-suite user, this may be the best task management solution for you! 

Google Task


8. Microsoft To Do

Are you an avid Microsoft user? If you're already using tools within the Microsoft suite like Microsoft Teams, Microsoft To Do may be the easiest task management tool to integrate into your current tech stack. Microsoft To Do is a personal task management tool that empowers users to boost productivity and efficiency by creating a hub where pressing tasks can be viewed and tracked with ease. With Microsoft To Do, you can keep track of your daily tasks with ease and efficiency by combining your calendar and task lists together. Microsoft To Do is a task manager that is included with Microsoft 365, meaning it’s completely free to use and comes at no extra cost if you're already a Microsoft 365 subscriber. 

Microsoft To Do


Implementing AI Tools in Your Workflow

1. Assess your workflow needs

When identifying which AI task management tools are best for your team, it's important to first assess your workflow needs. Determining what role AI will play in your current workflow will help you choose a task management tool that helps solve your pain points. Understanding the specific challenges your team faces will ensure you’ve chosen a tool that helps meet your workflow requirements. 


2. Provide training and support 

When integrating new task management tools into your workflow, it’s important to offer training and support. Failing to train your teammates on the new technology may result in bottlenecks, and poor adoption. Providing training opportunities and ongoing support to answer questions and help your teammates adapt to the new technology will ensure a smooth transition into your workflow. 


3. Start with pilot projects 

Integrating a new tool into your tech stack can be incredibly challenging, even more so if your teammates aren’t familiar with it. To avoid major mishaps right out of the gate, we suggest starting with a pilot project and learning from your experience. Implementing your task management tool of choice on a small scale will help you gather feedback and make adjustments before going all in. 


4. Set clear guidelines and processes

When integrating a new tool into your tech stack, it's important to set clear guidelines and processes for your teammates. This should include information on how to use the task management tool, when to use the task management tool, as well as things to avoid when using the task management tool. Defining how your task management tool should be leveraged internally will help avoid aversions to the tool. It's important that your teammates have all necessary information prior to getting started. 


5. Encourage Collaboration 

Early adoption can be difficult, especially when encouraging teammates to leverage technology they aren’t familiar with. To avoid aversions, consider encouraging your teammates to collaborate with the new tool. Collaboration enhances transparency and boosts productivity. If you can get your teammates to collaborate via your task management tool, they will be sharing updates, tracking progress, and creating a feedback loop in no time. 


6. Monitor and evaluate performance 

To ensure your task management tools are helping you and your teammates enhance productivity, it’s important to monitor and evaluate performance over time. Take the time to evaluate the task management tools' impact on productivity, collaboration, and overall efficiency. Taking these insights into consideration while gathering feedback from your team will equip you with the knowledge necessary to make continuous improvements.


7. Embrace perpetual growth 

Technology is even changing which is why it's important to adopt a growth mindset prior to introducing new task management tools into your tech stack. It's important to understand that your needs will change and with growing needs comes new innovations. Take the time to engage in emerging trends and encourage your teammates to do the same. The key to remaining competitive in a digital era is adopting growth and making gradual improvements over time. 


Are you ready to prioritize efficient task management with AI project management software? 

AI task management tools are the key to bringing your productivity to the next level in 2024! If you aren’t sure where to start, leverage this guide before making any decisions. Taking these tips, tricks, and automated task management suggestions into consideration before leveraging AI project management software in your business will ensure you're equipped with the knowledge necessary to choose the right AI task management tools! 

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