Transform Your Meetings: How AI Meeting Summary Tools are Changing the Game

It's no secret that the digital landscape we operate in can be difficult to manage, even more so if you haven’t learned how to implement AI technology in the workplace. To enhance meeting outcomes with AI, it's crucial to learn how to operate with technology on your side. To keep up with technological advancements and continue to operate at lightning speed, AI meeting summary tools have become increasingly more popular. AI meeting assistants and meeting productivity software are reinventing the way we meet, making it possible to put an emphasis on more efficient, collaborative meetings. Keep reading to learn about the best AI meeting summary tools of 2024! 

What are AI Meeting Summary Tools?

AI meeting summary tools are applications or online resources that leverage artificial intelligence, natural language processing, and machine learning techniques to automatically generate meeting summaries. AI meeting summary tools work by extracting key insights from spoken word during meetings. This information is then organized, categorized, and automatically sent to meeting participants and key stakeholders after the meeting finishes. Unlike traditional note taking, AI meeting summary tools will automatically transcribe each one of your meetings, eliminating the need to transcribe meeting notes manually, and reducing the mental loaf that comes with balancing competing priorities during meetings. 

Exceptional AI meeting summary tools will record your meetings, provide real-time transcriptions, automate meeting note taking, track decisions, highlights, and action items. Key features and functionality of effective AI meeting summary tools include: 

• Keyword extraction 
• Sentiment analysis 
• Speaker attribution 
• Search and retrieval 
• Speaker attribution 
• Action item identification
• Summarization algorithms 
• Speech-to-text conversion 
• Integration with productivity tools 
• Natural language processing (NLP) 

Key Benefits of Using AI for Meeting Summaries

1. Encourage collaboration

AI meeting summary tools play a crucial role in fostering collaboration by streamlining access to information, simplifying collaboration, and minimizing the mental load that comes with manually transcribing meetings. There are several ways that AI meeting summary tools encourage collaboration including facilitating real-time communication, integrating with collaboration platforms, tracking action items, offering search and reference capabilities, and more. Each one of these features work in tandem to promote a more inclusive and collaborative environment. 

2. Save time

Before automated meeting summaries and AI meeting assistants were the norm, meeting participants had to share the responsibility of manually transcribing or summarizing each meeting which took tons of time, energy, and resources. Instead of meeting participants spending valuable time jotting down meeting minutes, key points, action items, and decisions, AI meeting assistants leverage advanced language processing software to instantly transcribe spoken word into text, ensuring important details are captured both accurately and efficiently. 

3. Enhance accuracy

Human error is inevitable, especially when it comes to transcribing meetings. Whether it be because there are distractions during the meeting that make it hard to focus or because the person assigned the task of summarizing the meeting isn’t engaged, relying on a human to transcribe your meeting notes can be risky. Integrating AI meeting summary tools or AI meeting assistants are designed to recognize and extract key insights, points, decisions, and action items with a high level of accuracy, helping to mitigate the risk of human error while ensuring that all information that is captured is accurate. 

4. Improve productivity

Taking notes manually during meetings can be time consuming and distracting, often resulting in less engagement and lost time. If you don’t have to spend time taking meeting notes, editing the notes, and circulating the content, you’ll have the bandwidth to focus on the meeting, not only improving engagement but also productivity. AI meeting summary tools and AI meeting assistants free up meeting participants’ time and provide organized, searchable information, helping streamline more efficient meetings that lead to enhanced productivity. 

How AI Enhances Meeting Productivity and Collaboration

AI contributes to more productive meetings by automating routine tasks, providing valuable insights, improving overall communication, and allowing meeting participants to focus on high-value tasks, collaboration, and connectivity. When used in tandem with meeting software, AI tools can streamline tasks, and automate processes, allowing teammates to focus on meaningful conversations and collaborative problem-solving. 

Tools for AI meeting summaries

1. Fellow

While AI meeting summary tools are exceptional resources when looking for transcription and note-taking capabilities, great meeting summaries hinge on efficient meeting management—and that’s where Fellow comes into play! The key differentiator between Fellow and other AI meeting summary tools is that Fellow goes beyond automated meeting summaries, reinventing the entire practice of meeting management while transcribing only the most important details. This helps users prioritize efficient meeting management while enhancing meeting outcomes with AI. 

In addition to providing automated meeting summaries, Fellow also empowers users to take their meetings to the next level with collaborative, fully customizable meeting agendas that can be used to keep meetings on track and organized. With Fellow, you can unlock AI-generated meeting preparation, documentation, recaps, and follow-ups, effortless meeting recordings, simplified meeting summaries and key points for efficient knowledge sharing and captured and synced action items to ensure nothing falls through the cracks. The best part? You never have to start planning for your next meetings from scratch. Fellow’s robust library of meeting agenda templates ensures you can plan and execute your next meeting both quickly and efficiently. 

Interested in enhancing meeting outcomes with AI? You can get started with Fellow by simply signing-up and connecting your work calendar! 

2. Otter.ai

Otter.ai is one of many AI meeting summary tools that eliminates the need to manually transcribe meetings, providing users with automated meeting summaries. This meeting productivity software works by leveraging artificial intelligence and language processing software to transcribe spoken word or audio recordings into compressive, accurate transcriptions. Additional features include speaker identification, highlighting of key points, voice command control, collaboration and sharing, integration with AI meeting assistants and meeting productivity software, and search and keyword analysis. 

Otter.ai has a variety of plans that cater to organizations at all stages, starting at a free plan and extending to an enterprise plan that is quoted on a case-by-case basis.  

3. Fireflies.ai

Like Otter.ai, Fireflies.ai is an ai meeting assistant that produces automated meeting summaries. In addition to providing meeting summaries, Fireflies.ai can also be leveraged to derive meeting insights, making it possible to improve meeting efficiency and enhance meeting outcomes with AI. Additional features include action item detection, searchable transcripts, integration with meeting productivity software, intelligent highlights and summaries, and speaker identification and timestamps. 

Fireflies.ai offers a variety of plans at different price points, making it possible for everyone to take advantage of AI meeting summary tools. Plans range from a free plan for beginners to a business plan that is priced at $19/month per user.

4. Fathom

Fathom is a Zoom integration that can be used to produce automated meeting summaries, and record, highlight, and transcribe key moments during your meetings. This meeting productivity software is particularly useful if you're already using Zoom as your video conferencing software or choice, making it possible to focus and engage during your Zoom meetings instead of taking notes. With Fathom, you get to fully immerse yourself in the conversation and never miss a beat. This app records, transcribes, and highlights the critical moments of your calls, so you can focus on the most important aspects of your discussions. 

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Fathom is free to use. There are no hidden costs or usage limitations on the free version meaning you can record as many calls as you like without having to upgrade to the Team Edition. 

5. Briefly

Enhancing meeting outcomes with AI can be challenging, especially if you aren’t effectively leveraging AI in business meetings. Luckily, AI meeting summary tools like Briefly make it possible to elevate your meetings with AI insights. Briefly is an AI meeting summary and email follow-up tool that allow users to capture meeting notes, transcribe, and gather meeting insights within their browser. It's as simple as adding Briefly to your browser’s toolbar, pinning it, and accessing your transcript after your meeting ends. You can then toggle between AI summaries, AI follow up emails, and transcripts.

6. MeetGeek

MeetGeek is a meeting productivity software integration that can be integrated into your video conferencing tool of choice to automatically record, transcribe, and distribute meeting highlights to meeting participants. MeetGeek integrates seamlessly with your calendar and will automatically join your Zoom, Google Meet, or Microsoft Teams meetings to provide automated meeting summaries. Meeting notes and summaries will then be generated automatically and sent to your inbox promptly when the meeting finishes, eliminating the need to manually transcribe or record your meeting.  

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If you're interested in enhancing meeting outcomes with AI, you can get started with the free plan. For additional functionality, you can upgrade to the pro plan for $15/ month per user. 

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7. Supernormal

Supernormal is one of many AI meeting assistants or AI meeting summary tools that can be used in tandem with your favorite video conferencing software like Google Meet, Zoom, or Microsoft Teams to transcribe your meetings. Supernormal leverages AI to take comprehensive meeting notes that are then automatically formatted and distributed accordingly, making it possible for users to focus on more high-value tasks. In addition to providing automated meeting summaries, Supernormal can also provide transcriptions in several languages. Simply invite the bot to your meetings when you wish to leverage AI in business meetings, or default to the “always there” option. 

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Supernormal is accessible and easy to use, offering a “free forever plan” or a pro plan for $49/month.  

8. Anchor.ai

Anchor.ai is a meeting productivity software and AI meeting summary tool that collects, tracks, and categorizes everything that is said in a meeting. This data is then converted into usable actionable information. From automated meeting summaries and note taking, AI-powered action items, and searchable transcripts, Anchor.ai provides users with comprehensive meeting productivity software.

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9. Sembly

Sembly is an AI meeting assistant and summary tool that leverages AI to transcribe and analyze meetings, making it possible for users to prioritize efficient meeting management while enhancing meeting outcomes with AI. Unlike other AI meeting summary tools, Sembly automatically joins your meetings with no required downloads or installs and gets to work. Simply sync Sembly with your calendar, and it will automatically join your next meeting. In addition to producing automated meeting summaries, transcripts, and note-taking, Sembly integrates seamlessly with other meeting productivity software to allow users to seamlessly leverage AI technology in the workplace. 

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If you're just getting started, you can opt for the beginner plan at no cost. For more robust features, you can choose from one of three paid plans ranging from $10/month to $20/month.  

Enhance meeting outcomes with AI today

AI will continue to play a transformative role in meeting management, helping to boost efficiency, collaboration, and overall productivity. As AI technologies continue to advance, we can anticipate a future where meetings become more streamlined, collaborative, and data-driven, ultimately improving the meeting landscape for the better.