Remote Project Check-In Meeting

Keep your remote team in sync on key projects with this remote project check-in template

Use this free meeting template

Unlock the potential of templates in Fellow, the all-in-one meeting management platform for fewer and smarter meetings. Sign up to use this template and Fellow’s 50+ integrations.

Use this Template in Fellow
TEMPLATE BY
Fellow

Our Objective

Reiterate the objective of the project

Deadlines/Milestones

Include in the agenda high-level milestones

Project Update Roundtable

  • Name
  • Summarize 1-5 updates here in the agenda
  • Name
  • Summarize 1-5 updates here in the agenda

Roadblocks & Risks

  • Where are you blocked? How can the team help?

Next Steps

  • @name Task by DUE-DATE

How to use this template

Throughout any project, there are often numerous meetings to check-in on the status of all the moving parts. Use this sample remote meeting agenda to ensure your projects are delivered on time and meet all goals despite having team members in different places.

At the top of the agenda template are spaces to reiterate the objective of the project and note essential milestones. The project leader should fill these out in advance of the meeting. You don’t need to spend significant time discussing them — this is more a reminder of important details.

The meat of this meeting is in the roundtable discussion, where people summarize updates and priorities. What is shared here will depend on what the project is about, and what stage it is in. Just remember, the goal of sharing updates in a meeting is to make the best use of time where everyone is on the same call. Focus on discussion topics that require everyone’s input or buy-in.

Then, in this sample agenda for a project check-in meeting, there is a specific area to talk about roadblocks and risks. While some challenges may surface themselves during the roundtable, this is its own agenda item because it is crucial to make sure everyone can continue forward in their work. If someone is blocked, whether it be by another member of the project team or external forces, surface that here and see if the team can help remedy it.

As always, make sure to note and action items or next steps for your meeting. If you’re using Hugo, you can use your integration with your project management software like Jira, Asana, or Trello, and send these tasks directly to that system from your meeting note.

Start having better meetings with Fellow.app today

Get Fellow Today

Got something to contribute?

Become a contributor, and add your unique take on these topics to our website.
Become a contributor