Lighten the mood
Say hello and add a bit of joy to the meeting. Get everyone to share something fun they did recently, the best thing they ate over the weekend, etc.
What problem are you trying to solve?
Write this out.
There are three main types of meeting goals:
- Understanding: Make sure everyone feels like they know what’s going on, inside, and outside the team
- Alignment: Make sure everyone on the team is aligned
- Connection: Tighten the bonds between everyone on your team
Manager shares useful information
What’s important for the team to know about what’s happening inside and outside of the team?
- Upcoming changes to the team
- Updates on planning timelines etc
Team members useful information
- Upcoming launches
- Process changes
- Learnings, etc
Next Steps
- Highlight the main insights from the meeting and the upcoming priorities
- Clarify who's in charge of completing the next steps and expected completion dates
Project management team meetings can be one of your most fun and valuable meetings, getting everyone aligned and energized, but they can also easily be your most painful. To make your PM meetings seamless put the agenda for each meeting into a shared doc and link to it in the invite, let attendees add to the agenda prior to the meeting. I’d suggest meeting one to two times a month. The bigger the team, the less frequent.
Also, no laptops allowed.
Read more about Lenny's PM meetings here.
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