By the time we wrap up our weekly to-dos, attend all mandatory meetings, and clear our inboxes, we’re often left with no time to spare. Unfortunately, we’re often bogged down with busy work and rarely have the opportunity to analyze our internal systems. As a result, the way we manage our time and schedule our meetings often goes unnoticed. This is why meeting scheduler apps are so crucial. Meeting management software and meeting scheduler apps help save time and remove the friction that comes with scheduling meetings by tracking your calendar and availability, integrating with your current tech stack, and letting attendees book meetings with you on their own. Keep reading to learn about the best meeting scheduler apps for 2024!
Learning how to schedule meetings and manage your time effectively is crucial for your productivity as it allows you to allocate your time and resources appropriately. Efficient scheduling helps in preventing procrastination and reduces the likelihood of rushed work, missed deadlines, and poor output. By optimizing your schedule and effectively managing your time, you will be able to prioritize pressing tasks, set realistic timelines, and ensure every priority receives the attention it deserves. Meeting scheduler apps will provide you with the structure and support you need to effectively manage your time, resulting in enhanced focus, improved productivity, and a more positive work-life balance. Additionally, the best meeting scheduler tools will help prevent double bookings, time zone mix-ups, and availability conflicts.
When browsing meeting scheduler apps, one of the most important things to consider is ease of use. Not only do you want to make sure that your scheduling software of choice is easy to use for you, but you will also want to make sure it's easy to use for your colleagues, peers, or customers. If your peers can't figure out how to add events to your calendar or schedule a meeting, you may miss out on important communication opportunities. Quality scheduling apps will be easy for everyone to use and may even integrate with the invitee’s calendar, making it possible to sync your availability and choose a meeting time that is ideal for both of you.
One of the most important features to look out for when choosing between meeting scheduler apps is integration. You will want to make sure the scheduling software you choose can integrate seamlessly with your current tech stack. For effective use, you will need a calendar integration. This means choosing scheduling software that can be connected to your calendar. Remember, the more calendar services your scheduling software supports the better.
While your meeting scheduler apps of choice may integrate seamlessly with your calendar, there is no guarantee that you or your attendees will remember your meetings. Choosing scheduling software with reminder and follow-up capabilities will ensure you and your colleagues show up and make the most of your time, every time. Good scheduling software will remind everyone that their meeting is coming up, and automatically send follow-up emails with summaries of every meeting.
When choosing scheduling software, it's important to choose a tool that works within your budget. Often, basic functionality is free; however, you usually need to subscribe to a paid plan for additional features like reminders, video call setup, automation and more. It's important to conduct a cost analysis and explore what features are available at each price point before moving forward with any paid subscriptions.
Fellow is the top meeting productivity tool that syncs with your calendar to bring your calendar events and meeting agendas into one place. Fellow goes beyond what regular meeting scheduler apps can offer and instead works to complement the features available to you in scheduling software. From helping you host productive team meetings and meaningful one-on-ones to providing templates for collaborative meeting agendas and comprehensive real-time note capabilities, Fellow has everything you need to stay on track and organized during your workday. Integrating your calendar (Outlook or Gmail) with Fellow means Fellow can work with your schedule and act as your co-pilot, making it easier to find your meetings and take in-depth meeting notes. As soon as you integrate Fellow with your calendar, all of your tools will work together to help you and your teammates stay on track and on time during every meeting.
Vyte is a team scheduling app packed with powerful features that empower users to streamline workflows by automatically scheduling one-on-one and group meetings. Additionally, Vyte fosters collaboration by allowing users to share their availability by simply connecting their online calendars and sharing their weekly availability. This means you don’t have to spend time going back and forth with your teammates to settle on the perfect meeting time. To determine if Vyte is one of the best calendar apps, you can try all pro features for free for 14 days.
As one of the top calendar apps, Calendly simplifies scheduling for over 10,000,000 users worldwide, helping everyone everywhere find the perfect meeting time with ease. This scheduling software works by allowing users to simply share their availability with a custom link that connects to their calendar. Link recipients will automatically be provided with your availability so they can schedule your next interaction with ease. To use Calendly, you can start for free, move to the essential plan at $8 per month per seat, or contact Calendly directly for a customized quote.
SavvyCal is one of the best meeting scheduler apps, taking the onus off the recipient and instead making it easy for both parties to find the best time to meet in an instant. When conducting a comparison of the best meeting scheduler apps, it's important to note that SavvyCal streamlines the process of finding the perfect time to meet. It's as simple as sharing your calendar and allowing recipients to overlay their calendar on top of yours to easily find mutual availability. You can sign-up for free to this team scheduling app and upgrade if you choose, allowing you to test it out before committing to a pricey subscription.
Microsoft Calendar is the calendar integration component of Outlook. To get started with Microsoft Outlook Calendar, users can click any time slot in the Outlook Calendar and start typing to create appointments and events, organize meetings, view group schedules, share calendars, and much more! If you're already using the Microsoft Suite, this may be the best meeting scheduler for you. The Microsoft Outlook Calendar is free; however, if you want to unlock additional features or access more storage space, you may need to purchase a premium plan.
While you may not have thought of Apple Calendar when exploring meeting scheduler apps, this scheduling software has everything you need to track your meetings and schedule your time. Users can create separate calendars for different purposes meaning different calendars can be created for work, family, or personal responsibilities. The best [art? Apple calendar syncs across all of your Apple devices and integrates with other Apple apps, making it quick and easy to create seamless workflows. Apple Calendar is completely free to use, so you can begin scheduling your meetings more effectively at no added cost.
Zoho is an online business calendar and scheduling software that makes time management in the workplace a breeze. With Zoho, users can create events, invite users, manage group calendars, and organize team events with shareable calendars. The best part? You can create a shared calendar for free, meaning you can keep your team on track and organized at no added cost. Not only will Zoho help you stay on top of your schedule, but you can also share your calendars with your team to foster alignment and ensure everyone is on the same page.
Calendar is one of the best meeting scheduler apps, offering meeting scheduler features like creating customizable time slots and shareable booking links. The best part? You can create two customizable scheduling time slots with the free plan and connect the app to one of your existing calendar services so you can test it out before purchasing a subscription. With the paid plans, users can use this team scheduling app to create multiple workspaces, set up individual scheduling pages and time slots, and set availability for each meeting type.
If you're a creator on the hunt for something more than just scheduling software, Pensight may be for you. In addition to scheduling capabilities that allow users to schedule everything from one-on-ones to group coaching sessions, Pensight can also be used to sell. With features like payment processing, video conferencing, and recording, you can use Pensight to process payments and schedule meetings. You can get Pensight for free for 7 days and choose the plan that best suits your needs after your trial period has ended.
SimplyMeet.me is a free meeting scheduler app that allows users to create multiple meeting types and share the invite seamlessly with a link. Recipients can then simply choose a date and time from one of the available time slots, making it easy to determine availability and schedule meetings. What sets this automated scheduling tool apart from the rest is how much you can do for free. For one user, SimplyMeet.me is free. This plan includes three calendar integrations, with unlimited meeting types and video meeting integrations, and up to 500 scheduled meetings per month.
If you're looking for a more advanced option, Clara is an automated scheduling tool that leverages AI technology to schedule your meetings for you. Arguably one of the best meeting schedulers, using Clara is as simple as creating an account, integrating your calendar, and choosing your preferred meeting times. When you want to schedule a meeting, all you need to do is email the automated scheduling assistant whenever you want to set up a meeting. Clara will take it from there and schedule your meeting for you. At $99/ month/ user, Clara is a costly investment however, it may be more affordable than hiring a human assistant!
Cal.com is an automated meeting scheduler that connects with your calendars, reads your availability, checks for conflicts across all of your calendars and only offers times that are open, ensuring you're never double booked. The setup process is quick and easy. Simply set your availability, share your link, and allow people to book when it's convenient for both of you. Cal.com offers a simple pricing structure that caters to everyone, starting out with unlimited bookings, calendars, and integrations at no cost, and extending to a team’s plan with additional functionality for $12/ month/ user.
Fellow goes beyond what a meeting scheduler app can do and instead helps you manage the entire meeting lifecycle. If you’ve been looking for a single solution that will help you foster alignment and clarity, boost productivity and engagement, and host more effective meetings, Fellow is the productivity tool for you.