It's no secret that managing your time can be difficult, especially when you have a demanding career and a busy personal life. Failing to manage your time and make the most out of your calendar means failing to achieve a positive work-life balance which can be detrimental to both your productivity and your mental health. To combat poor time management, time management software and productivity tools have become increasingly more popular. According to GoRemotely, “the average employee is only productive for 2 hours and 53 minutes per day”, this means that during a regular 8-hour workday, an employee may lose up to 4 hours of valuable time if they aren’t effectively managing their schedules with productivity tools or time management software.
Calendar apps or time management software are scheduling resources that allow you to organize your personal or professional lives on a calendar. These resources are excellent tools for busy professionals that are looking to effectively manage their time and take their productivity to new heights. If you’ve stumbled upon this article, it's likely because you’ve been sifting through some of the best calendar apps in search of a solution to manage your busy schedule. Luckily for you, we’ve taken the time to round up a comprehensive list of the best calendar apps, productivity tools, and time management software so you can make an informed decision on what tool is best for you.
Even though many of the best calendar apps serve a similar purpose, they differ in features, design, compatibility, and use cases. The calendar app you choose will largely depend on your intended purpose as well as your current tech stack. Additional things to look for when choosing from a list of the top calendar apps include:
When choosing between the best calendar apps, it's important to choose one that’s easy to use. This means choosing time management software that is easy to use for both you and your teammates. To ensure ease of use, it's best to read calendar app reviews and opt for a free trial before purchasing a paid subscription. One of the most important features of the best calendar apps is the ability to collaborate with others. This means being able to share your calendar and allowing those on your team to contribute seamlessly.
When conducting a comparison of calendar apps, it's important to dive into the features and functions of each one. You will want to make sure that you choose a tool that provides customizable features as opposed to cookie-cutter solutions. Choosing a tool with customized features will allow you to do exactly what you set out to do, meaning you won’t have to worry about any roadblocks.
When diving into the pros and cons of calendar apps, it's important to choose a tool that is compatible with your current tech stack. To ensure ease of use, you will want to make sure that you choose a calendar app that integrates seamlessly with your current set of tools. Additionally, you will want to look for time management software that syncs across multiple devices—especially if you’re a busy professional eager to check your calendar from your mobile device.
Fellow is the top meeting productivity tool that syncs with your calendar to bring your calendar events and meeting agendas into one place. Unlike other productivity tools on this list, Fellow goes beyond what a regular calendar app can offer and instead works to complement the features available to you in a calendar app. From helping you host productive team meetings and meaningful one-on-ones to providing templates for collaborative meeting agendas and comprehensive real-time note capabilities, Fellow has everything you need to stay on track and organized during your workday. Integrating your calendar (Outlook or Gmail) with Fellow means Fellow can work with your schedule and act as your co-pilot, making it easier to find your meetings and take in-depth meeting notes. As soon as you integrate Fellow with your calendar, all of your tools will work together to help you and your teammates stay on track and on time.
Monday.com offers a calendar widget that allows users to track individual tasks as they relate to a project. In one view, users can see all upcoming tasks without getting distracted by action items that don’t require immediate attention. You can create a calendar that shows you exactly what you want to see, whether it’s a full monthly calendar with every task or a weekly calendar with only outstanding tasks. Filtering your view is as simple as adding or removing columns from your calendar. The beauty in this time management software lies within the flexibility. You can leverage it for any type of workflow, making this one of the best calendar apps if you're looking for a flexible, fully customizable solution. With no credit card required, you can get started creating unlimited boards and workflows anytime–no strings attached. When you choose to upgrade for additional features, pricing plans range from a basic plan at $11 per month per seat and extend to an enterprise plan.
Vyte is an online scheduling app packed with powerful features that empowers organizations and managers alike to streamline workflows by automatically scheduling one-on-one and group meetings. Additionally, Vyte fosters collaboration by allowing users to share their availability by simply connecting their online calendars and sharing their weekly availability. To determine if Vyte is one of the best calendar apps, you can try all pro features for free for 14 days. If you like what you see, you can continue with the free plan or upgrade for additional functionality.
With powerful features including intuitive natural language text parsing; a full calendar window with day, week, month, quarter and year views; event and tasks templates; file and photo attachment capabilities; and more, Fantastical is one of the best calendar apps. With Fantastical, users can stay focused by enabling focus. It’s as simple as enabling your work calendar when you’re in the office or setting reminders to call your kids when you get in the car. Your calendar will automatically adjust based on what filters you choose, meaning you’ll only see what you want to see so you can put distractions on the back burner and effectively manage your time. You can unlock all premium features for a single subscription so you can make your calendars, tasks, and contacts more powerful and productive for one base price.
Zoho is an online business calendar and scheduling app that makes time management in the workplace a breeze. With Zoho, users can create events, invite users, manage group calendars, and organize team events with shareable calendars. With Zoho, you can create a shared calendar for free, meaning you can keep your team on track and organized at no added cost. You can use Zoho Calendar to create group calendars that are accessible to your colleagues, or you can share an existing calendar with users of your choice for free.
Microsoft Calendar is the calendar and scheduling component of Outlook that is fully integrated with email, contacts, and other features. With the Microsoft Outlook Calendar, users can click any time slot in the Outlook Calendar and start typing to create appointments and events, organize meetings, view group schedules, share calendars, teammates, and much more! If you're already using the Microsoft Suite, this may be one of the best calendar apps for you. The Microsoft Outlook Calendar is free; however, if you want to unlock additional features or get more storage space, you may need to purchase a premium plan.
Apple Calendar is one of the top calendar apps amongst individuals. With Apple Calendar, users can create separate calendars for different purposes meaning different calendars can be created for work, family, or personal responsibilities. Apple Calendar is completely free to use, so you can start organizing your life at no added cost. Apple Calendar is completely free to use, so you can start prioritizing time management at no added cost.
As one of the top calendar apps, Calendly simplifies scheduling for over 10,000,000 users worldwide, helping everyone everywhere find the perfect meeting time with ease. To leverage this functionality, users can simply share their availability with a custom link that connects to their calendar, link recipients will then automatically know when you're available to meet. To use Calendly, you can start for free, move to the essential plan at $8 per month per seat, or contact Calendly directly if you need a customized plan for a team with 30 members or more.
SavvyCal is one of the best scheduling apps, taking the onus off the recipient and instead making it easy for both parties to find the best time to meet in an instant. When conducting a comparison of calendar apps and weighing the pros and cons of calendar apps, it's important to note that while SavvyCal does not have ample functionality, it is one of the most thoughtful ways to find a time to meet. It's as simple as sharing your calendar and allowing recipients to overlay their calendar on top of yours to easily find mutual availability. With SavvyCal, you can sign-up for free and upgrade if you choose, allowing you to see if this productivity tool is the best fit.
If you're running a content or editorial team, Plaky is a free project and task management software with calendar features that allows users to visually manage tasks and teams. As one of the top calendar apps, Plaky is fully customizable, which means it can be used to meet the specific needs of your organization, content team, or freelance content creation business. You can use Plaky’s free content calendar template to get started and freely customize it by adding or removing elements as you go. Plus, you can use Plaky’s task management pipelines to manage projects and tasks, collaborate with teammates, and get status reports with just one click.
When browsing calendar app reviews, Pensight may not be the obvious choice, however, this is one of the best calendar apps if you're a creator on the hunt for a scheduling resource that helps you sell and schedule all kinds of appointments including 1:1 and group coaching services, courses, and digital products. In addition to calendar management Pensight also provides users with additional functionality including payment processing, video conferencing, and recording. You can set your recurring availability, connect your Google or Outlook calendars to avoid scheduling conflicts, and allow clients easily purchase and schedule appointments with you directly from your social media accounts. With Pensight, you can get the pro plan for free for 7 days! After your trial has finished, you can choose the plan that aligns best with your goals.
Asana is a project management software platform that helps users stay on track, keep projects organized, and hit deadlines. In addition to a plethora of project management features, Asana also provides a calendar feature, allowing users to schedule all for their work so they never miss a deadline, or a meeting. Users can view tasks by the due date on a calendar and even sort and filter them in a list format. You can access Asana’s features for free with the basic plan, opt for the premium plan that unlocks additional features for $10.99/month, or provide your entire organization with everything it needs to manage and work cross functionally through Asana’s business plan, which is $24.99 monthly per user
Using calendar apps alone isn't enough. You need to ensure you're using the best calendar apps effectively to get the most out of the tool. Expert tips for effective calendar use include but aren’t limited to:
Leveraging a calendar app can do wonders for your productivity and choosing the perfect one simply comes down to preference. Conducting a comparison of calendar apps and weighing the pros and cons of calendar apps will ensure you choose the best time management software for you and your teammates. To double down on your goals and take your productivity to new heights, consider using Fellow Features in conjunction with your calendar app. Not only will you be able to keep track of all of your meetings and important deadlines, but you’ll also be able to manage your time more effectively.