12 Fireflies AI Alternatives for AI Meeting Notes in 2025 & 2026

Finding the right Fireflies AI alternative depends on your team's specific needs for AI meeting notes, transcription accuracy, and workflow integration. Each tool offers unique strengths: some excel at security and privacy, and some provide  integrations with CRM and project‑management platforms.

Modern meeting transcription tools have evolved beyond basic note‑taking to offer conversation intelligence, automated action‑item extraction, and multi‑language support. While Fireflies remains popular, limitations in transcript accuracy, pricing value, and privacy concerns drive many teams to explore alternatives that better match their workflows and security requirements.

Why you might want a Fireflies alternative

Transcript & speaker‑accuracy issues

Fireflies struggles with transcription quality in challenging audio environments. Users frequently report problems with strong accents or noisy backgrounds, leading to incomplete or inaccurate meeting records. Speaker attribution becomes particularly problematic during fast‑paced conversations, where the AI incorrectly labels who said what.

According to some G2 reviews, AI‑generated summaries often require significant manual editing, undermining the time‑saving benefits that draw users to note‑taking automation tools initially. This accuracy gap becomes costly for teams relying on precise meeting documentation.

Feature‑limits & value‑proposition issues

Premium features like video playback and multi‑meeting intelligence remain locked behind higher‑tier subscriptions. The free plan offers limited functionality that fails to meet regular business use requirements, forcing quick upgrades for basic productivity needs.

Pricing concerns emerge when comparing Fireflies' cost structure against competitor offerings. Many users find the feature‑to‑price ratio unfavorable, especially when alternatives provide similar capabilities at lower costs or with more comprehensive free tiers.

Privacy concerns

Fireflies' automatic calendar integration raises participant comfort issues when bots join meetings without explicit consent. The intrusive nature of recorded meetings creates friction in client calls and sensitive internal discussions.

Recent revelations about Fireflies' past practices have intensified privacy scrutiny. In a LinkedIn post, one of the co-founders at Fireflies shared that the company previously used human note‑takers while claiming AI automation, raising questions about data‑handling transparency and ethical business practices that concern security‑conscious organizations.

12 Fireflies alternatives for AI meeting note-taking in 2025 & 2026

1. Fellow

Fellow is known as the most secure AI meeting assistant and notetaker. It records, transcribes, and summarizes meetings across Zoom, Google Meet, and MS Teams, so you can focus on the conversation knowing your data will never be used to train its AI.

With Ask Fellow, you can get insights across your meetings with your own AI meeting chatbot. Prompt “Ask Fellow” to catch you up on meetings you missed, answer questions about specific meetings, and even write follow-up emails after a meeting.

‍Key features include:

• Meeting agendas and pre-meeting briefs for meeting preparation
• Real‑time collaborative note‑taking with team commenting
• Automated, AI-powered action item tracking
• Transcript redaction and AI privacy controls
• Native integrations with Salesforce, HubSpot, and project management tools such as Monday.com, Asana, ClickUp, Linear, Jira, and more.
• Option to record with bot or "botless"
• API and MCP Server for custom workflow development

Fellow was recognized by the New York Times Wirecutter as the best service for transcribing and summarizing meetings in 2025.

Pricing: Starting at $7 /month per user with no free forever plan. Enterprise pricing available for larger organizations requiring advanced security and compliance features.

Best for: Organizations and teams prioritizing security, meeting structure, accountability, and workflow integration over basic transcription needs.

Learn more about Fellow

2. Otter.ai

Otter.ai is another transcription software that gives you transcripts, automated summaries, and action items. It started as a transcription tool for journalists and students, and has evolved into a tool that can also be used in professional meetings.

Key features include:

• Live transcript editing with participant highlighting and commenting
• AI‑powered meeting templates for different session types
• Advanced speaker identification and conversation threading
• Robust platform integrations including Zoom, Google Meet, and Microsoft Teams

Pricing: Plans start at $15 /month per user, with a functional free tier supporting 600 monthly minutes and three exports per month.

Best for: Teams requiring transcript editing during meetings rather than automated post‑processing.

3. Avoma

Avoma targets revenue teams with comprehensive conversation intelligence and advanced meeting analytics. The platform combines accurate transcription with business‑intelligence features that surface trends across meeting data.

Key features include:

• Smart meeting summaries with custom categorization
• Conversation intelligence dashboards tracking team performance
• Advanced action item extraction with priority scoring
• Coaching analytics for sales and customer‑success teams

Avoma's conversation intelligence goes beyond basic transcription to analyze meeting patterns, participant engagement, and outcome effectiveness. The platform identifies successful conversation strategies and provides coaching recommendations based on aggregate data analysis.

Pricing: Professional plans range from $19 to $39 per user monthly, with enterprise customization available for larger deployments requiring specialized security and compliance features.

Best for: Sales organizations needing detailed meeting analytics and conversation intelligence rather than simple note‑taking automation.

4. Jamie AI

Jamie AI provides accurate transcriptions and an instant AI chatbot for post-meeting questions. Unlike most AI meeting assistants, it does not join meetings as a visible bot. Some users may prefer a visible in-meeting presence to confirm that recording is taking place.

Key features include:

• Human-level transcription accuracy across multiple languages
• AI chatbot for natural-language meeting content queries
• Screen content capture combined with audio transcription

Jamie AI delivers strong performance for multilingual meetings, maintaining consistent accuracy across regions and accents. Its on-demand chatbot enables quick, conversational access to meeting information without the need for stored recordings.

Limitations:
The absence of an auto-joining meeting bot can reduce convenience for users seeking a fully automated experience. In addition, the platform currently lacks a mobile app and built-in video recording capabilities, which limits its use for mobile-first or recording-heavy workflows.

Best Suited For:
Teams that prioritize manual control over meeting data, rather than automatic bot participation.

5. Supernormal

Supernormal emphasizes bot‑free meeting capture, transcribing audio without requiring participant notification or recording storage.

Key features include:

• Instant transcription without meeting recording or bot presence
• Automated meeting insights without data archiving
• Platform‑agnostic compatibility across video‑conferencing tools
• Configurable data retention with automatic deletion options

The bot‑free approach eliminates participant discomfort associated with recorded meetings while still providing AI‑powered summaries and action‑item extraction. Data processing occurs in real‑time without creating permanent meeting archives.

Pricing: Free plan includes 7‑day data retention, with paid subscriptions at $19 per user monthly for extended storage and advanced features.

Best for: Privacy‑conscious organizations requiring transcription without recording or teams handling sensitive discussions that cannot be archived.

6. Grain

Grain specializes in customer‑facing meeting analysis with video highlight creation and conversation intelligence tailored for sales and research teams. The platform excels at extracting insights from customer interactions.

Key features include:

• Video recording with automated highlight generation
• Customer insight extraction and trend analysis
• Shareable meeting moments for team training
• CRM integration with contact and deal association

Grain's highlight creation enables rapid sharing of key meeting moments without requiring recipients to review entire recordings. The customer intelligence features identify buying signals, objections, and successful conversation patterns across sales interactions.

Best for: Customer‑success managers, and user researchers needing detailed analysis of customer conversations with shareable highlights for team learning.

7. Sembly

Sembly provides meta‑analytics focused on meeting efficiency and participation patterns rather than detailed minute‑by‑minute transcription. The platform analyzes meeting quality and team engagement metrics.

Key features include:

• Meeting efficiency scoring and participation analysis
• Team engagement metrics across recurring meetings
• Productivity insights and optimization recommendations
• Integration with calendar systems for meeting pattern analysis

Sembly's meta‑analytics approach reveals meeting effectiveness patterns that traditional transcription tools miss. The platform identifies over‑scheduled participants, unproductive meeting types, and optimization opportunities for team calendars.

Pricing: Free tier provides basic efficiency metrics, with paid plans adding detailed analytics and team‑management features.

Best for: Management teams seeking meeting productivity optimization and team leaders analyzing collaboration effectiveness rather than detailed content transcription.

8. tl;dv

tl;dv focuses on creating shareable meeting highlights and actionable content summaries rather than comprehensive transcription. The tool excels at extracting key moments for quick team sharing.

Key features include:

• AI‑powered meeting moment identification and extraction
• Shareable highlights with timestamp navigation
• Automated follow‑up email drafting with key decisions
• Unlimited file uploads and meeting report generation

The platform prioritizes actionable output over complete transcription, making it valuable for teams needing quick meeting summaries rather than detailed minutes. The shareable highlights feature enables efficient knowledge transfer without requiring full meeting reviews.

Pricing: Free plan available with core highlighting features, with paid tiers adding advanced sharing and integration capabilities.

Best for: Marketing teams, product managers, and distributed teams needing quick meeting summaries and shareable content rather than detailed transcription records.

9. Fathom

Fathom offers comprehensive meeting recording and analysis with a robust free tier supporting unlimited recordings & transcription.

Key features include:

• Complete meeting recording with timestamp categorization
• Automated summary generation with decision‑point extraction
• Native CRM integrations including Salesforce and HubSpot
• Action item extraction with automatic categorization

Fathom's free tier provides genuine value rather than limited trial functionality, making it accessible for small teams and individual professionals.

Best for: Small businesses and individual professionals needing full‑featured meeting analysis without upfront costs, plus sales teams requiring tight CRM integration.

10. Notion AI

Notion AI integrates meeting notes directly within existing Notion workspaces, eliminating context switching for teams already using Notion for project management and documentation.

Key features include:

• Direct meeting note creation within Notion pages
• AI‑powered summary generation linked to project documentation
• Template‑based meeting structures with automatic formatting
• Cross‑linking with existing team knowledge bases

The integrated approach keeps meeting outcomes connected to related projects, tasks, and team documentation without requiring separate tool management. This reduces friction for teams heavily invested in the Notion ecosystem.

Limitations: Lacks speaker labeling, editable transcripts, and video recording capabilities, limiting functionality compared to dedicated meeting tools.

Best for: Teams using Notion extensively for project management who prioritize workflow integration over advanced transcription features.

11. MeetGeek

MeetGeek provides automated meeting summaries and action‑item extraction specifically optimized for Zoom users, with a focus on hands‑off operation and budget‑conscious pricing.

Key features include:

• Automatic meeting joining and summary generation
• Action item identification and assignment
• Meeting insights dashboard with trend analysis
• Integration with productivity tools and calendars

The hands‑off approach requires minimal setup while providing consistent meeting documentation for Zoom‑heavy organizations. The free tier offers substantial functionality without feature restrictions that limit practical use.

Limitations: Zoom‑only compatibility limits platform flexibility for teams using multiple video‑conferencing solutions.

Best for: Budget‑conscious teams using Zoom exclusively who need automated meeting documentation without manual intervention or advanced features.

12. Read.ai

Read.ai delivers real‑time transcription with rapid deployment and strong Microsoft Teams integration. The platform prioritizes transcription quality and ease of implementation.

Key features include:

• Real‑time transcription with industry‑leading accuracy rates
• Native Microsoft Teams integration with seamless deployment
• Rapid team onboarding with minimal configuration requirements
• Multi‑language support with consistent quality across languages

Read.ai's transcription accuracy exceeds many competitors, particularly in challenging audio environments or with technical vocabulary. The Microsoft Teams integration provides enterprise‑grade functionality without complex setup processes.

Pricing: $15 per user monthly with transparent feature access and no hidden limitations.

Limitations: Speaker identification struggles in large meetings with multiple participants, potentially limiting use in complex team discussions.

Best for: Microsoft Teams‑focused organizations prioritizing transcription accuracy and deployment speed over advanced analytics or integration breadth.

How to choose the right Fireflies AI alternative

Selecting the optimal AI meeting notes tool requires systematic evaluation of your team's specific requirements, workflow constraints, and growth projections.

Step 1: Assess core requirements

• Meeting frequency and average duration
• Required transcription accuracy for your audio environment
• Need for real‑time collaboration versus post‑meeting summaries
• Integration requirements with existing tools and platforms

Step 2: Evaluate team dynamics

• Team size and meeting participant complexity
• Privacy and security requirements for meeting content
• Budget constraints and cost‑per‑user scalability
• Technical adoption capacity and change‑management needs

Step 3: Platform compatibility analysis

• Primary video‑conferencing platforms used
• CRM and project‑management tool integrations
• Mobile access requirements and remote‑work considerations
• Compliance and data‑retention requirements

Consider both immediate needs and 12‑18 month growth projections to avoid outgrowing your chosen solution quickly.

Key features to evaluate in AI meeting note tools

Understanding essential capabilities helps prioritize tools that directly impact meeting productivity and knowledge‑capture effectiveness.

Core Transcription Features

• Real‑time transcription with speaker identification
• AI‑generated summaries extracting key decisions, action items, and outcomes
• Speaker labeling for accurate attribution
• Multi‑language support across major languages and accents

Collaboration and Integration

• Collaborative note-taking in a meeting agenda or notepad
• Transcript correction and annotation
• Platform integrations with Zoom, Teams, Google Meet, Slack, etc.
• CRM connectivity for automatic contact and deal updates
• Action‑item tracking with task creation and deadline management

Privacy and Security

• Data encryption (AES‑256) in transit and at rest
• Bot‑free operation where applicable
• Retention policies with configurable deletion schedules
• Compliance support (SOC 2, GDPR, HIPAA, FedRAMP, etc.)

Prioritize features that address your team's specific pain points rather than pursuing comprehensive feature sets that exceed actual requirements.

Subscription Considerations

• Per‑user pricing typically ranges $15‑39 monthly for professional features.
• Enterprise tiers add security, compliance, and advanced analytics.
• Annual billing often provides 20‑30 % discounts.
• Hidden costs may include integration setup, training, and data migration.

Free‑Tier Evaluation Criteria

• Monthly transcription minute limits and recording restrictions
• Export capabilities and data‑retention duration
• Integration access and team‑collaboration features
• Upgrade triggers and pricing transparency

Calculate total cost including user‑count growth, integration requirements, and potential overage charges to avoid budget surprises during scaling.

CRM and Productivity Integrations

• Salesforce: Automatic contact updates and opportunity tracking
• HubSpot: Lead scoring and pipeline management from meeting insights
• Slack: Real‑time meeting summaries and action‑item distribution
• Project Management: Asana, Trello, Monday.com task creation from action items

Integration Quality Factors

• Native vs. third‑party connector reliability
• Bi‑directional data sync capabilities
• Custom field mapping and automation rules
• API access for custom workflow development

Prioritize tools offering native integrations with your primary platforms rather than relying on webhook or Zapier connections that may introduce failure points.

Privacy and security considerations for AI meeting assistants

Security requirements vary significantly across industries and use cases, making privacy evaluation critical for tool selection and deployment success.

Data Handling Practices

• Encryption standards: AES‑256 for data in transit and at rest
• Data location: Geographic restrictions and data‑sovereignty compliance
• Retention policies: Automatic deletion schedules and user‑controlled lifecycle
• Access controls: Role‑based permissions and audit‑trail capabilities

Compliance Certifications

• SOC 2 Type II for enterprise security standards
• GDPR compliance for European data‑protection requirements
• HIPAA eligibility for healthcare organizations
• Industry‑specific certifications (FedRAMP, FINRA) where applicable

Evaluate privacy requirements early in the selection process to avoid costly migrations when compliance needs become apparent.

Conclusion

Choosing the right Fireflies AI alternative hinges on aligning tool capabilities with your organization’s priorities, whether that’s transcription accuracy, real‑time collaboration, deep conversation intelligence, or strict privacy safeguards.By assessing core requirements, team dynamics, platform compatibility, and pricing models, you can build a decision matrix that highlights the best fit for today and scales with your future needs.

Frequently Asked Questions

What features should I look for when choosing an AI meeting note tool?

Prioritize transcription accuracy, AI‑generated summaries, platform integrations, and effective action‑item management. Essential features include speaker identification, real‑time editing capabilities, and seamless connections to your primary video‑conferencing and productivity tools. Consider collaboration needs, data privacy requirements, and integration complexity when evaluating options.

How accurate are AI‑generated transcriptions and summaries?

Modern AI meeting tools achieve 85‑95 % transcription accuracy in optimal conditions with clear audio and minimal background noise. Accuracy decreases with strong accents, multiple speakers, or technical jargon. Leading tools like Fellow excel at speaker identification and summary quality, while others may require manual editing for complex discussions.

Can AI meeting assistants handle meetings in multiple languages?

Yes, many current tools support multilingual transcription including Spanish, French, German, and other major languages. Accuracy varies by language complexity and speaker accent diversity within meetings.

How do AI tools manage action items and follow‑ups?

AI meeting assistants automatically identify action items through natural‑language processing, extracting tasks, assignments, and deadlines from conversation context. Tools like Fellow  excel at creating structured task lists with owner assignment and due‑date recognition. Integration with project‑management platforms enables automatic task creation and tracking.

Are there privacy concerns with bots joining meetings?

Bot‑based tools can create privacy friction when participants aren't informed about recording or transcription. Solutions like Fellow, Supernormal, and Fathom offer bot‑free alternatives that transcribe without joining meetings or creating recordings. Consider participant consent requirements and company privacy policies when selecting tools that require meeting bots.

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