X
30,000 +
teams and professionals enjoy more productive meetings with Hugo
If meeting management means the following for your team:
  • Meetings are unproductive
  • Sharing notes is difficult
  • I can’t stay organized
  • I lose track of tasks and notes
  • Who’s responsible for what?
  • My meeting workflow needs structure
Tired of unproductive meetings
It's time you met Hugo...

Streamline your meeting prep

Start preparing for each meeting in one click. Breeze through meeting prep with 100+ templates. Then share your agenda and collaborate with others. That way, everyone shows up ready to make the most of your time.

Find any note, task, or decision in seconds

Keep your notes and tasks tied to your calendar so you can find what you need quickly. Hugo auto-organizes your notes by attendees, companies, and meeting details so you stay organized without effort.

Never let another action item slip through the cracks

Capture, assign, and track tasks in Hugo. Or send tasks to your project management tool. Because meetings without action are a waste of everyone’s time.

Collaborate without communication breakdowns

Put notes and tasks where everyone can see them. Use comments and the Slack integration to keep everyone in the loop. And share meeting docs with colleagues and customers — even if they don’t have a Hugo account.

Streamline your meeting prep

Streamline your meeting prep

Start preparing for each meeting in one click. Breeze through meeting prep with 100+ templates. Then share your agenda and collaborate with others. That way, everyone shows up ready to make the most of your time.

Find any note, task or decision

Find any note, task, or decision in seconds

Keep your notes and tasks tied to your calendar so you can find what you need quickly. Hugo auto-organizes your notes by attendees, companies, and meeting details so you stay organized without effort.

Capture, assign and track tasks

Never let another action item slip through the cracks

Capture, assign, and track tasks in Hugo. Or send tasks to your project management tool. Because meetings without action are a waste of everyone’s time.

Collaborate and share

Collaborate without communication breakdowns

Put notes and tasks where everyone can see them. Use comments and the Slack integration to keep everyone in the loop. And share meeting docs with colleagues and customers — even if they don’t have a Hugo account.

Connect your meetings to 20+ popular work apps — and 1000s more through Zapier

“We have Hugo connected to Slack, Hubspot, Github, Jira and Zoom. I will never forget the moment when I took my first meeting in Hugo. It was as if all of my team and apps were in the meeting with me.”

Luis Barbosa
Luis Barbosa
Infraspeak
No items found.

Templates that make meeting management a breeze

Teams & Projects
  • One-on-one
  • Daily stand up
  • Team weekly
  • Kick-off
  • Check-in
  • Post mortem
Sales & Partnerships
  • Qualification call
  • Sales discovery call
  • Sales stand up
  • Sales executive one-on-one
  • Partner discovery
  • Partner check-in
Marketing, Product & Design
  • Brainstorming
  • Design review
  • Campaign strategy
  • Roadmapping
  • User research & testing
  • Daily scrum
  • Sprint planning
Leadership
  • Quarterly planning
  • All-hands
  • Quarterly business review
  • Executive weekly
  • Board meeting
  • Strategy session
  • VC pitch
Customer Success
  • Client check-ins
  • Customer feedback
  • Customer hand-off
  • Quarterly business review
Human Resources
  • Candidate interviews
  • Employee onboarding
  • Exit interviews
  • Performance reviews
Meeting TemplateMeeting TemplateMeeting Template

Slack, Uber, Netflix and 30,000+ others get more from their meetings with Hugo

Kassy Cosner

It completely changed my meeting habits, creating more time for me to do other things . . . and keeps me incredibly organized and focused.

Kassy Cosner
Kassy Cosner
Racer X
Alistair Michener

Hugo is how we prepare, take notes, and action takeaways for every customer and team meeting. We walk in effortlessly prepared, our CRM and other apps are always up to date, and handovers and customer collaboration is a breeze.

Alistair Michener
Alistair Michener
Drawboard
Jason Spinell

Just as Slack connects us to our colleagues and tools through an innovative collaborative interface, Hugo does the same with meeting notes . . . Hugo will quickly become the go-to solution for organizations that want their teams to be more aligned and their meetings more productive...

Jason Spinell
Jason Spinell
Slack

Save minutes each day. Days each week. Weeks each year.

  • 90.9% of users say Hugo saves them time
  • The average Hugo user saves more than 2 weeks per year
  • Get up to speed fast with short, helpful videos and resources
  • Easy setup: your calendar(s) are automatically synced at sign up

You’re less than 2 minutes away
from better managed meetings

  • Easy setup: your calendar(s) are automatically synced at sign up
  • Connect your calendar(s) to meeting notes and tasks
  • Streamline your meeting workflow
  • Search and filter to find notes in seconds
  • Integrate with 20+ tools including Slack and Salesforce
  • Assign tasks through Asana, Trello, Todoist, Jira and more
  • Use the Chrome extension for rapid meeting prep
Run efficient meetings, come to a decision, and get back to work
Have productive meetings your team can be proud of with a clear meeting agenda for every event in your calendar.
Learn More

Brainstorming Session

Preparation

Attendees

  • Invite stakeholders that are representatives from each discipline that is relevant (design, product, engineering, etc)
  • Assign a facilitator that is neutral to act as the scribe and decision-maker

Space 

  • Choose a spot that the team doesn’t regularly use for meetings. Be sure to have a big blank wall where you can place post-it notes from your brainstorming session

Time

  • Consider one hour for a micro-session, three to four hours for a medium-sized discussion, and a full day for a larger project

To bring

(if this is a virtual meeting try to use online tools to mimic the post-it notes)

  • Chart paper
  • Post-it notes
  • Dot stickers
  • Pens

Brainstorming Session

Break the Ice

Tell me a story about… What did you want to be when you were younger... Where do you want to go on holiday and why? etc. 

To make sure your session remains focused, you should begin with a question. What specifically are you trying to solve?

  1. How can we get people to perform X specific action?
  2. What would lead to increased conversion on X client’s site?
  3. How can we achieve X result?

Establish rules for the session

  • No idea is stupid
  • Postpone criticism. Feel free to ask clarification questions, but wait until the team decides whether to dig into that particular idea to provide any constructive feedback
  • Don't focus on the solution in the early stages of the brainstorm — just focus on the problem
  • You don’t need to raise your hand to speak, but make sure you’re not cutting anyone off
  • No phones or laptops

Brainstorm

A great way to encourage everyone to speak up and to mitigate groupthink is to begin with silence: a solo brainstorm where each individual writes down all of their ideas on post-it notes. This should only last a few minutes. Be sure to use a timer to make sure you stay on track. As people are jotting down their ideas, the facilitator can begin to collect those post-its and start grouping them into themes and concepts onto the whiteboard or blank wall.

Voting

After the initial brainstorming session, it’s often useful to have small, circular colored stickers so that people can vote on their preferred ideas. Consider giving each person a maximum of two stickers (or “votes”) per brainstorming sprint, and dole them out accordingly.

Summarize

The facilitator should paraphrase and synthesize as many of the points as possible to make sure everyone is following.

Prioritize

When the top ideas have been voted upon, it’s time to decide how to take action. Here are two questions the group should determine before leaving the room:

  • What is our deadline? This will vary greatly depending on the scope of the project. It could range from next week to the end of the year. Make sure you choose an ambitious, but achievable, timeframe
  • Who will own this? It could be that the Project Manager will take ownership of each of these line items, but cross-collaboration between teams means there could be multiple stakeholders for each item
Use this template