Zoom Note Taking Apps: The 2024 Guide to Collaborate Note-Taking and Productive Meetings

Zoom Note Taking Apps: The 2024 Guide to Collaborate Note-Taking and Productive Meetings

The Meetingnotes Team
April 15, 2024

In a post-pandemic world where remote work is largely accepted, we often find ourselves conducting most of our important meetings virtually over Zoom. In a world that relies heavily on video conferencing software to connect, collaborate, and make decisions, it's now more important than ever to be engaged, and remain attentive in every Zoom meeting. Taking effective meeting notes during Zoom meetings has largely risen to be a valuable skill that can foster collaboration, improve communication, and boost productivity; however, it isn’t uncommon to get caught up in conversation and forget to take comprehensive notes. With so many moving parts, it’s important to learn how to take Zoom meeting notes to save crucial decisions and insights that come up during meetings. So, how can you remain engaged and attentive while taking notes during your Zoom meetings? The answer is simple, Zoom note taking apps.

Zoom note taking apps are software applications that integrate with Zoom to facilitate the process of note taking and organizing and sharing notes during Zoom meetings. The best note-taking apps will integrate seamlessly with your current tech stack and allow you and your teammates to capture important information, share insights and action items, and collaborate in real-time while meeting virtually. Gone are the days of dividing your attention between note taking and engaging during meetings, Zoom productivity tools and here and ready to create comprehensive meeting summaries, share key points, and ensure important information is readily available. Keep reading to learn about the best Zoom note taking apps of 2024! 


Features to Look for in Zoom Note Taking Apps

1. Real-Time Collaboration 

When searching for Zoom note taking apps, it’s important to choose a tool that allows for real-time collaboration. This means choosing an app that allows multiple users to collaborate seamlessly at the same time, on the same document. Note-taking during Zoom will ensure all teammates are engaged and prioritizing collaboration. 

 2. Note Organization and Search 

Note organization and search capabilities are both crucial, especially if you want to be able to keep your notes organized and easily find information. It's best to opt for Zoom note taking apps with comprehensive search and organization capabilities. The ability to tag, categorize, and search notes will make it quick and easy to find and reference information from past meetings. 

 3. Cloud Storage and Syncing 

Selecting zoom note taking apps with cloud storage and syncing capability will ensure your notes are securely stored, accounted for, and accessible for teams across your entire organization. This feature will ensure that all information is centralized in an accessible hub to all employees and can be accessed from anywhere, at any time. 

 4. Customizable Options 

Cookie cutter solutions and will very rarely provide you with the solution you’re searching for. Instead, it's important to choose zoom note taking apps that offer customizable options for note taking and formatting, templates, and style. Selecting a Zoom note taking app with customizable options will allow you and your teammates to personalize your note taking experience, ensuring you receive a fully customizable solution that caters to your unique needs. 

 5. Security and Privacy 

When taking Zoom meeting notes, it's important to keep security and privacy top of mind. Choosing a meeting tool with robust security and privacy functionality will ensure all content that is taken during a meeting within your organization will remain secure. Features to look out for include end-to-end encryption, secure login protocols, and other security measures that help safeguard your data from unauthorized users. 

 6. Seamless Integration 

When choosing between Zoom note taking apps, it’s important to select an app that integrates seamlessly with your current tech stack. You must consider Zoom note taking apps that integrate with other meeting productivity software. This will allow you to seamlessly transfer information to other platforms so you can streamline your workflow and ensure everyone has access to all pertinent information. 


Top Zoom Note Taking Apps

1. Fellow

Fellow is a meeting management tool that empowers organizations like Shopify, Warby Parker, Lemonade and Webflow to hold productive meetings and one-on-ones by connecting meeting agendas and notes directly with their Google or Office 365 Calendar. When used in conjunction with Zoom, Fellow can be used to supercharge your team meetings by bringing your meeting notes directly into your Zoom meeting. Users can collaborate with ease on one-on-one meeting agendas and action items, all while staying on top of due dates and deadlines without leaving the video call.

The key differentiator between Fellow and other Zoom note taking apps is that Fellow goes beyond transcribing and note taking, reinventing the entire practice of meeting management from start to finish. In addition to integrating with your favorite tools like Zoom, Fellow also allows users to create collaborative, fully customizable meeting agendas that can be used to keep meetings on track and organized. With Fellow, you can easily capture meeting minutes and meeting summaries, prompt conversations, assign action items, follow up with teammates, and give and receive feedback. Managing the entire meeting lifecycle has never been easier. 



2. Evernote

Evernote is a comprehensive note taking app that integrates with Zoom to help users capture and prioritize ideas, projects, and to-do lists. When integrated with Zoom, Evernote can be used to capture detailed notes, audio recordings, and images during meetings. This Zoom app also allows users to connect their Evernote account to Zoom Team Chat, making it possible to share, create, and manipulate notes without having to switch back and forth between applications. Individuals can use Evernote for free however, team plans that offer seamless collaboration are paid. 


 3. Otter.ai

If you've been looking for a quick and efficient way to transcribe your meetings, Otter.ai is a transcription and note-taking app that automatically transcribes Zoom meetings in real time. While predominantly used in meetings, Otter can also be used during interviews and lectures in addition to any scenario that captures audio, revolutionizing the way audio is captured, stored, and shared. OtterPilot is your AI meeting assistant that joins Zoom meetings, records audio, writes notes, captures action items, and generates summaries. It provides users with searchable, shareable, and organized transcripts, making it easier to capture information and reference meeting discussions. Simply comment your Google or Microsoft Calendar and OtterPilot will automatically join and record your Zoom meetings. You can get started for free and upgrade for additional features and functionality. 



4. Fireflies.ai

Fireflies.ai is a meeting assistant app that allows users to transcribe meetings and derive insights, making it possible to capture accurate information, streamline meeting workflows and improve collaboration. When integrated with Zoom, Fireflies.ai Notetaker will join your meeting as a participant at the start of your Zoom meeting to record, transcribe, and take notes. A new page will automatically be created in Notion for your meetings under the selected Notion page, streamlining your workflow and helping to hold your teammates accountable. The best part about the Zoom + Notion integration with Fireflies.ai? You can get started for free!



5. Fathom

Fathom is a free Zoom app that records, transcribes, and highlights the key moments from Zoom meetings so participants can focus on every conversation instead of worrying about taking meeting notes. When your Zoom meeting ends, you will have instant access to the meeting recording, and transcription along with all highlighted moments. You can then take your formatted meeting notes and copy and paste them into Google Docs, Gmail, or your favorite meeting productivity software or task manager. This Zoom meeting notes app is comprehensive and easy to use and it's completely free. 



6. Avoma

Avoma is an end-to-end AI meeting assistant for customer-facing teams. Powered by AI, Avoma helps users capture important information before, during, and after every meeting. This meeting assistant automatically transcribes, summarizes, and analyzes meeting insights and follows up with actionable conversation intelligence. Avoma integrates with Zoom in 2 different ways. Within your Avoma Conferencing Settings, users have the option to either record their meetings via Zoom Cloud Recording or by utilizing the Avoma Assistant (bot). With this Zoom Cloud Recording option, Zoom will record your meetings and send that recording to Avoma for transcription, analysis, and notes extraction. This means the Avoma Assistant does not need to join your meeting as a participant. Avoma has several flexible plans to choose from, starting with a free plan, and extending to enterprise solutions. 



7. MeetRecord

MeetRecord is a revenue intelligence software that helps users capture insights from your sales conversations. This remote work note-taking tool uses conversation intelligence to record calls, transcribe, take notes, and analyze calls and integrates seamlessly with Zoom to record calls, transcribe meetings and evaluate conversations using AI. Similar to other meeting productivity software, MeetRecord works with your current meeting and CRM tools to help you keep track of and enhance your meeting conversations. Notable features include CRM integration, meeting highlights, transcriptions, and summaries, and keyword tracking. Pricing for this Zoom note taking app varies, starting at $39/ user/ month. 



8. Grain

Grain is a meeting management software and one of many Zoom note taking apps for remote teams that allows users to automatically take notes, record meeting conversations, and capture important insights. With Grain's AI, you can quickly summarize and share key moments from your Zoom meetings, so you don't miss any important details. When integrated with Zoom, users can use Grain to create short video highlight summaries of the best parts of their conversations in real-time during any Zoom meeting. Simply download the Grain app, add the record bot to your next meeting, and you will have Zoom meeting notes in no time! The best part? Once the Grain app is installed with your Zoom account, you can transcribe, highlight, and share the most important moments from your meetings for free. 



9. Sembly

Compatible with Zoom, Google Meet and Microsoft teams, Sembly is an AI meeting assistant that records, transcribes, and generates smart meeting summaries within minutes, making it possible for users to gather detailed meetings notes as well as actionable insights. Sembly automatically joins your meetings with no required downloads or installs. Simply sync Sembly with your calendar and it will automatically join your next meeting to capture Zoom meeting notes. If you’ve been looking for a collaborative note-taking tool with automatic summaries, conversation intelligence, seamless integration, and transcription and collaborative note taking capabilities, Sembly may be your meeting productivity software of choice! You can choose from one of three paid plans ranging from $10/month to $20/month. 



10. Airgram

Airgram is a meeting productivity software that acts as a comprehensive solution to meeting management. This web app is compatible with Zoom, Google Meet, Microsoft Teams, and in-person meetings, allowing users to capture immediate, detailed transcriptions and meeting notes. Once set up, the Airgram Assistant will automatically join your future Zoom meetings at the scheduled start time and generate transcripts. After the meeting is complete, you can edit and share comprehensive timestamped notes, extract key insights, or export to Slack, Notion, Google Docs, and MS Word. Pricing starts out with a free plan with basic functionality and extends to a plus plan with additional functionality for $18/ user/ month. 



How to Effectively Take Notes During Zoom Meetings

It's no doubt that the most effective way to take meeting notes is by leveraging Zoom note taking apps. Not only will you be provided with comprehensive, formatted meeting notes and transcriptions at the end of each meeting, but you will also be able to pay attention and engage in every meeting knowing you don’t have to manually take meeting notes. Additionally, a collaborative note-taking tool will allow you to prioritize communication and collaboration by making it possible for you and your teammates to contribute seamlessly to a shared document. 


Fellow: The Collaborative Note Taking and Meeting Productivity Software You’ve Been Looking For

With Fellow, you can access your meeting notes inside of Zoom and turn chaotic meetings into productive work sessions by creating meeting agendas, recording action items, and sharing meeting minutes directly in your Zoom call. Struggling to find your meeting agendas amongst a sea of documents? Fellow’s app for Zoom brings your notes into a convenient panel in your video meetings, eliminating the need to search for your notes before the meeting. Simply show up and your meeting agenda will be in your Zoom call ready to go. 

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