Best One on One Meeting AI Tools for 2024

Discover how one on one meeting AI tools can help you prioritize efficient meeting management in 2024.

The Meetingnotes Team
April 12, 2024

One on one meetings are the pinnacle of strong workplace relationships. They provide managers with the opportunity to connect with their direct reports, answer questions or address concerns. For direct reports, they provide a safe space where they can ask questions, seek feedback, and receive support. While one-on-one meetings provide several benefits with one of the most important being building trust, it can be difficult to keep track of everything that happens during these meetings, especially if you're managing a whole team of direct reports. This is where one on one meeting AI tools come into play! AI meeting assistants help bust managers like yourself streamline one on one meetings with several, intuitive features that make meeting management a breeze including scheduling assistance, meeting agenda creation, pre-meeting briefings, real-time note taking and transcriptions, action item follow ups, AI driven insights, and so much more. 


In this article, we’ll dive into everything you need to know about efficient meeting management, and one on one meeting AI tools while teaching you how to leverage AI in workplace communication. If you’ve been eager to enhance your one-on-one meetings with AI, you’ve come to the right place! 


The benefits of leveraging AI Tools for One-on-One Meetings

The thought of leveraging AI in workplace communication can be daunting, especially if you don’t have prior experience with AI productivity tools. Despite the occasional skeptic, AI has become widely popularized in the workplace, allowing managers to free up time in their schedules by handling several administrative duties that would otherwise fall on their plates. It's important to note that in addition to streamlining meeting management, there are also one on one meeting AI tools that allow managers direct reports to create confidential channels, allowing both parties to communicate freely without fear of being scrutinized. 


1. Automated Scheduling 

If you manage multiple direct reports, coordinating everyone’s calendars can be difficult. AI meeting assistants take the guesswork out of finding the perfect time to meet by automatically scheduling everything for you at the optimal time. This helps save time, alleviates stress, and reduces the unnecessary back and forth communication that comes with choosing the perfect time to meet. It will also ensure meeting participants are informed of every meeting well in advance, and you never miss a meeting! 


2. Meeting Preparation 

Meeting preparation can seem overwhelming, especially when you have a long list of meetings to prepare for. Luckily, one on one meeting AI tools make meeting preparation a breeze. Instead of spending your valuable time completing administrative tasks that are necessary for your next meeting, you can leverage AI to gather information relevant to your meetings, generate meeting agendas, and distribute meeting materials. This ensures everyone is well informed and prepared for each meeting without adding additional work to your plate. 


3. Natural Language Processing 

One on one meetings provide an excellent opportunity to strengthen working relationships with your direct reports. Unfortunately, if you're busy taking notes, you may struggle to remain present during the meeting. Natural language processing or NLP enables real-time transcription and analysis of spoken words so you can focus on the conversation at hand without worrying about taking detailed meeting notes. This can help with capturing meeting notes, key points, action items, and decisions. 


4. Automatic Action Item Detection and Follow Ups

AI meeting assistants are excellent resources that can be used to prioritize efficient meeting management by assisting with administrative tasks like distributing meeting summaries, action items, and follow up tasks. Not only does this ensure each one of your meetings go off without a hitch, but it also promotes accountability and provides participants with the information and resources necessary to work with ease towards shared organizational goals after the meeting has ended. 


Top AI Tools for Effective One-on-One Meetings

1. Fellow

Rated as the #1 meeting management tool on G2 and loved by some of the world’s most notable organizations including Shopify, Uber, and Stanford University, Fellow offers a comprehensive suite of intuitive features that foster accountability and improve productivity before, during, and after every meeting. Fellow helps your team build great meeting habits through collaborative meeting agendas, real-time note taking, and time-saving meeting templates. In addition to being able to create collaborative, fully customizable meeting agendas, assign action items, and follow up with teammates after every one-on-one, Fellow also leverages AI to generate automatic meetings notes and transcriptions. Fellow's AI Meeting Assistant takes care of recording and transcribing meetings so you and your direct reports can stay focused and engaged during every meeting. Searchable transcriptions make it easy to find key discussions, decisions, and action items to share with relevant stakeholders when the time is right. 



2. Airgram

Sourcing the proper one on one meeting AI tools can be difficult, especially if you don’t have a framework to follow. Luckily, AI meeting assistants like Airgram are all-encompassing, meaning users can record, transcribe, and summarize one-on-one meetings with one easy-to-use tool. This comprehensive suite of tools means you can focus on strengthening relationships with your direct reports instead of worrying about meeting details. One of the most intuitive features Airgram features is having the ability to share snippets and links with both internal and external contacts, making knowledge sharing and data retrieval a breeze. 


After your one-on-one meeting has ended, you can edit and share comprehensive timestamped notes, extract key insights, or export to Slack, Notion, Google Docs, or Microsoft Word. Pricing starts out with a Free Plan with basic functionality and extends to a Plus Plan with additional features that is priced at $18/ month/ user. 



3. Rewatch

Enhancing one-on-one meetings with AI can be difficult, especially if you don’t have the proper tech stack. Luckily, innovative solutions like Rewatch combine AI-powered notetaking, screen recording, and collaborative video functionality to eliminate ineffective meetings so you can prioritize efficient meeting management and connectivity. Instead of wasting time in unproductive meetings, you can optimize your one-on-ones and collaborate with your direct reports in a centralized, collaborative video hub by adding files, comments, or inserting tags.


When your meeting finishes, it's automatically organized within a collaborative video workspace with unlimited storage, making it easily accessible to anyone within your organization.  Pricing varies depending on your needs however, you can get started for free with the Free Plan for 14 days. For additional functionality, you can choose from the Team plan that is priced at $19/ user/ month or opt for the Enterprise Solution that is priced on a case-by-case basis. 



4. Avoma

Hosting impactful, engaging one-on-one meetings can be challenging, which is why it's important to implement a suite of comprehensive one on one meeting AI tools. AI meeting assistants like Avoma reinvent the process of meeting with your direct reports by allowing you to capture and analyze insights from every meeting. These insights can be used to strengthen workplace relationships, facilitate more impactful conversations, and support your direct reports as they strive towards achieving shared organizational goals. 


Like other AI meeting assistants, you can try Avoma for free before committing to a paid subscription. If you decide to invest in this AI meeting assistant to prioritize efficient meeting management, you can choose from one of five plans including a Free Plan and an Enterprise Solution for premium use. 



5. Jamie

Crafting comprehensive meeting summaries is an integral part of facilitating effective one-on-one meetings. Not only do meeting summaries serve as a repository for important information, but they will also help foster accountability and clarity amongst your direct reports. Jamie is an AI-powered notetaker that automatically generates meeting summaries, transcripts, and action items. When your one-on-one meeting finishes, you can view your summary and share it with your direct report with one click. With Jamie, note taking is as easy as start, stop, done. 


If you're looking for AI productivity tools that will help save you hours of time every week, Jamie may be for you! The best part about Jamie is that you can get started for free!

Jamie Ai


6. ClickUp

ClickUp is one of many one on one meeting AI tools that offers a comprehensive approach to meeting management. ClickUp has several powerful features that help users take notes, monitor agendas, and set action items for your team, making it an excellent resource if you're looking to prioritize efficient meeting management and integrate AI in workplace communication moving forward. 


ClickUp offers individual and team plans with a Plan for Personal Use that is completely free, as well as a Plan for Small Teams that is $9/month, a Business Plan for $19/month, a Business Plus plan for $29/month, and an Enterprise Plan that is priced according to your organization.



One on one meeting AI tools are the key to efficient meeting management in 2024

AI meeting assistants are the key to leveling up in the New Year! Whether you're a manager that struggles to engage your direct reports during one-on-ones, or you're simply interested in enhancing one-on-one meetings with AI, one on one meeting AI tools like Fellow are key! 

Don't let unproductive meetings slow you down

See the impact of fewer, shorter meetings, increased accountability, and enhanced productivity with Fellow.

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