Time is precious.
If you want to meet with someone, proactively sharing your availability in an email helps you quickly get a meeting on the books without having to wait for them to suggest a time.
It makes it less likely that meetings are offered for times when you're not available. And you can also avoid accidental double bookings by including your availability in an email message rather than waiting for someone to suggest a time.
Using a booking link from a meeting scheduling tool is one way to share when you're available for meetings, but some people prefer just to list out available times for a meeting.
However, there are a few critical mistakes that many people make when including times, such as forgetting to include their time zone, which can lead to meeting mishaps and missed calls.
With all this in mind, here's a step-by-step guide on emailing out your meeting availability:
Here's an example email for sending meeting availability:
I'd love to sync up over our co-marketing strategy. Here are a few times that work for me for a 30-minute call:
- Thurs: 10-10:30 am, 1-3 pm
- Fri: 1-3 pm
All times are in Pacific time (GMT-7).
If none of these work for you, next week I have much better availability. Please feel free to suggest something for next week Mon-Wed.
Creating an excellent handoff plan between your Sales and Customer Success teams makes the transition seamless. Use these meeting and email templates to get started.
Learn the best framework for objection handling, and how to apply it to win more deals and customer upsells.