Meetings serve an important purpose in nearly every organization. They create a space for teams to discuss ideas, make decisions, and collaborate on ongoing projects.
It is no secret that there is a lot of information exchanged before, during, and after a meeting. Without a clear plan to manage the discussions and decisions that happen during meetings, things often slip through the cracks.
To avoid losing track of meeting tasks and notes, thousands of teams use meeting agenda software to optimize meeting performance, improve productivity, and increase meeting effectiveness.
In this article, we will take a closer look at the following questions:
A meeting agenda creates the foundation for successful, effective meetings. Regardless of size or meeting purpose, a meeting agenda is necessary for accomplishing goals and improving business outcomes. The meeting agenda clearly states the meeting objectives, discussion topics, and actionable goals. When used correctly, the agenda keeps the conversation focused and helps hold everyone accountable for action items once the meeting is complete.
Simply put, a well-designed and executed meeting plan keeps everyone on the same page before, during, and after the meeting.
A meeting agenda software is an online productivity tool designed to help teams automate and streamline their meeting workflow. With this type of software program, teams can easily monitor and track meeting objectives from start to finish. It also acts as a purpose-built space for collaboration, information sharing, and feedback. From executive staff meetings to daily huddles, meeting agenda software programs help teams save time, be more prepared, and get more out of every session.
Meeting agenda software programs have various features that help teams through the lifecycle of a meeting. These purpose-built features enable teams to prepare for meetings, collaborate in real-time, and hold attendees accountable for actionable meeting items.
Although not all meeting agenda software programs are created equal, the information below outlines some of the main features of these programs that help teams run more effective, productive meetings.
Great meetings require preparation and planning. Meeting agenda software makes preparing for staff meetings easy and stress-free.
With a meeting agenda software program, teams can:
Documenting meeting notes is a powerful way to share information and drive successful meeting outcomes. Stay on top of meeting tasks and actions items and generate actionable next steps with these in-meeting functions.
With a meeting agenda software, teams can:
Once the meeting concludes, meeting agenda tools make it easy for teams to take action and share information across the organization. With a meeting agenda software, teams can:
Now that we've reviewed the key features of a meeting agenda software, let's look at specific programs and how they compare to one another.
Fellow is the top rated meeting management app that helps your team build great meeting habits by collaborating on agendas, sharing meeting notes, and documenting action items. Whether in person or remote, Fellow helps your team build great meeting habits through real-time notetaking, action item tracking, and an expert-approved meeting template library. With Fellow, you can explore and use a variety of ready-to-use templates, organize your ideas in Streams to inspire productivity, give and receive feedback to encourage continuous improvement, enable important one-on-one conversations across your company, and so much more!
Here's how Fellow stacks up against other meeting agenda software programs.
✓ Agendas – access meeting pre-built meeting templates or build your own
✓ Past Meeting Notes – review past meeting notes
✓ Scheduling – meeting scheduling is available directly in Fellow
✓ Note-taking – record meeting discussions, decisions, and action items; limited search functionality post-meeting
✓ Task management – use Fellow's action items page to assign and prioritize tasks
✓ Information sharing – share meeting notes via email, Slack, Microsoft Teams, or within the app using the Share button.
✓ Meeting feedback – feedback tools available with paid plans only
✓ App integrations – integrate with 40+ work apps and tools
✓ Live chat support – available during business hours
✓ How-to guides and videos – available via blog articles and newsletter tips
✓ Free e-books for continuing education – one-on-one and team meeting guides available
✓ Chrome Extension – mini version of Fellow with over 30,000 installs!
Free plan: free up to 10 users
Paid plans: starting at $6/month
Docket is another popular meeting management and team collaboration platform. Docket's mission is to promote better alignment and productivity during meetings through planning. The Docket workspace is designed to help teams create agendas, document decisions, and track action items. Unlike Fellow, Docket has a limited list of third-party app integrations. Similarly, Docket must be connected to third-party apps to store meeting resources and assign meeting action items.
NOTE: DOCKET IS NO LONGER ALLOWING SIGNUPS, AND WILL BE SUNSETTING THEIR SERVICE ON DECEMBER 8, 2022
Let's take a closer look at how Docket stacks up against other meeting agenda software programs.
✓ Meeting Agendas – use pre-built templates or create your own; custom templates only available with paid plans
X Past Meeting Notes – review recurring meeting history; restricted to 1-year with standard paid plan
✓ Scheduling – meeting scheduling is available directly in Docket
✓ Notetaking – document meeting discussions, decisions, and next steps; notes stored externally via a third-party app
✓ Task management – basic task management functions available in "My Tasks"; task management integrations recommended
✓ Information sharing – recap distribution available directly in the app
X Meeting feedback – not available with Docket
✓ App integrations – yes; but limited to less than ten integrations
X Live chat support – not available
✓ How-to guides and videos – available in Docket Resources center
✓ Free e-books for continuing education – Docket’s "Guide to Awesome Meetings" available
X Chrome Extension – not available
Free plan: basic plan available
Paid plans: starting at $8/month
Hypercontext is a meeting management tool built specifically for managers. The app's mission is to empower managers to run more productive 1-on-1 and team meetings. Like the other platforms mentioned above, Hypercontext includes features like meeting agenda templates, notes sharing, and trackable action items.
However, Hypercontext focuses more heavily on the manager's role in producing results from meetings. Additionally, Hypercontext has a limited library of third-party app integrations, making it more challenging to integrate this tool with your team's full tech stack.
Let's look at how Hypercontext compares to other meeting agenda software tools.
✓ Agendas – customizable meeting agenda templates for all meeting types; custom agendas and collaboration only available with paid plans
✓ Past Meeting Notes – available in meeting archives; limited searchability function
X Scheduling - not available directly on platform; must sync via calendar integrations
✓ Note-taking – document meeting notes, minutes, and next steps in the app
✓ Task management – "next steps" function allows managers to assign, add due dates, and remind
X Information sharing – share meeting notes via email or Slack; not available directly in the app
✓ Meeting feedback – real-time employee feedback and insights are available
X App integrations – minimal direct app integrations; requires Zapier to connect most work apps
X Live chat support – not available
✓ How-to guides and videos – available in the Resources center
X Free e-books for continuing education – not available
✓ Chrome Extension - fully functional micro version of Hypercontext
Free plan: free up to 1 user
Paid plans: starting at $7/month
Start building better, more productive meetings by taking advantage of the many features and functions of a meeting agenda software. With platforms like Fellow, you can save minutes every day and hours every week on meetings. Fellow is easy to set up and connect with your calendar, so you can start enjoying a smooth workflow that naturally makes your meetings more effective and worthwhile.
In this article, we’ll list six of the best one on one meeting software solutions. First, we prepare you to evaluate that list against your needs by looking at some high-level considerations questions regarding structuring, planning for, carrying out, and documenting one on one meetings.
By following a few simple steps, it’s easy to make a meeting agenda.