Formal Meeting Agenda Template

A formal agenda and meeting template conducted according to Robert's Rules of Order

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Call to Order

A [meeting type] meeting of [organization name] was held on [date] at [location]. It began at [time] and was presided over by [chairperson’s name], with [secretary’s name] as secretary.


Voting members


Members not in attendance

Approval of minutes

A motion to approve the minutes of the previous [date] meeting was made by [name] and seconded by [name].

Officer’s Reports

Other Reports

Main Motions

  • Motion by [name] and seconded by [name] that [state the motion here]. The motion [carried or failed] with [#] in favor and [#] against.



How to use this template for your next 

Formal Meeting Agenda Template

This formal meeting agenda template will guide you through the standard, specific agenda and procedure that formal meetings usually follow. It begins with a call to order, which signals the beginning of the meeting. The minutes take should, at that time, note all participants in attendance.

The first order of business in a formal meeting is to approve the minutes of the previous meeting (if there was one). Going over the meetings previous minutes helps remind all attendees of past decisions, and any open issues that may need to be revisited.

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